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About the Role
Stanley 1913 is seeking a Sales & Administrative Support Specialist to assist with sales and presentation materials, research, customer data management, and general administrative tasks. This role requires bilingual proficiency in Japanese and English and strong PC skills.
Responsibilities
- Assist in creating sales and presentation materials (PowerPoint, Excel, etc.)
- Support research activities online and in-store
- Organize and update customer information and sales data (primarily using Excel)
- Coordinate schedules, arrange meetings, and assist with meeting minutes
- Provide administrative support for communications with business partners (handling requests, etc.)
- Handle phone and email correspondence in Japanese and English (excluding high-level negotiations)
- Perform general administrative tasks such as document filing and organization
- Support the manager with various tasks (logistics arrangements, document preparation, etc.)
- Manage office supplies and inventory (ordering, tracking, replenishment)
- Assist with invoice processing
- Coordinate travel arrangements, dining reservations, venue bookings, and hotel accommodations
- Maintain internal documentation and update shared folders
- Manage and update customer and sales data (primarily using Excel)
- Coordinate with external distributors (handling requests, etc.)
- Manage Sales sample inventory (ordering, tracking, replenishment)
Requirements
- Bilingual proficiency in Japanese and English (business level required)
- Strong PC skills (Excel, Word, PowerPoint)
- High attention to detail and accuracy in administrative work
- Effective communication skills with proper reporting and coordination
- Ability to prioritize tasks and work proactively
- Proficient in basic PC skills (Excel, Word, PowerPoint, etc.)
- Able to communicate effectively with proper reporting and coordination
- Capable of prioritizing tasks and working proactively
Skills
- Excel
- Word
- PowerPoint
- Japanese
- English
Benefits
- Competitive pay and benefits
- Exposure to diverse industries
- Professional networking and development opportunities
About the Company
- Stanley 1913 - Built for Life® since 1913.
- The Stanley 1913 brand has fueled the human experience since the iconic Stanley vacuum bottle revolutionized the way people enjoyed food and beverage.
- Today, our colorful and thoughtfully designed products including the popular Quencher™ series go beyond function, elevating everyday moments with style and empowering active lifestyles.
- We’re a community of creators, builders, and inventors who believe in creating sustainable products for a better life and world that minimizes our impact on the planet.
- The Stanley 1913 brand is owned by Morgan Street Holdings (formerly HAVI), a privately held enterprise with a diverse portfolio of operating companies, including HAVI Supply Chain, tms, and Continental.
- Morgan Street Holdings’ portfolio provides best-in-class sourcing and supply chain capabilities, brand-defining marketing and promotion services, innovative consumer products, and dining and refreshment food solutions.
- Morgan Street Holdings employs over 10,000 people and serves 300+ customers across the globe.