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About the Role
Altana is seeking an Executive Assistant to provide dedicated administrative support to the Growth leadership team. This role involves managing complex calendars, coordinating travel, and overseeing expenses to ensure smooth operations. The ideal candidate will be a reliable partner with exceptional organizational skills and sound judgment.
Responsibilities
- Manage and coordinate complex calendars for the Growth team, identifying conflicts, prioritizing engagements, and communicating with stakeholders.
- Arrange internal and external meetings across international time zones, coordinating logistics and ensuring preparedness.
- Organize and manage comprehensive travel itineraries for executives, including transportation, accommodations, and stakeholder coordination.
- Process and manage expense reporting for executives with accuracy and timeliness, ensuring compliance with company policies.
- Act as a primary point of contact between executives, internal teams, and external partners.
- Plan and execute internal and external events, including conceptualization, vendor management, budget oversight, and logistics.
- Provide coverage for other EAs and support staff as necessary.
Requirements
- 5+ years of Executive Assistant experience supporting multiple senior leaders, preferably within a fast-paced, high-growth organization.
- Highly organized with the proven ability to manage multiple calendars, prioritize effectively, and execute tasks with rigorous attention to detail.
- Exceptional interpersonal and communication skills, both verbal and written; adept at engaging with diverse stakeholders at all organizational levels.
- Proactive, solutions-oriented mindset, capable of anticipating executive needs and independently addressing issues.
- Strong discretion, judgment, and professionalism in managing confidential and sensitive information.
- Strong collaboration skills across cross-departmental groups to align on objectives.
- Proven track record of working across multiple workstreams and ability to prioritize tasks and requests.
Skills
- Google Suite
- Slack
- MS Office (Word, Excel, PowerPoint, Outlook)
- Apple products
- AI tools (e.g., ChatGPT, Claude)
Location
- Brooklyn, NY, USA
- Midtown Manhattan, NY, USA (planned relocation Summer 2027)
Work Type
- Onsite (at least 3 days a week)
Experience Level
- 5+ years of Executive Assistant experience
Salary/Compensations
- $115,000 - $125,000 USD
Benefits
- Competitive equity grants
- Discretionary bonus or variable compensation plan
- Flexible Time Off (FTO)
- Paid Parental Leave (PPL) - 14 weeks for non-birthing, adoptive, foster parents; up to 26 weeks for birthing parents
- Medical, vision, and dental benefits with generous employer contributions
- 100% employer-paid high deductible health plan for employees
- Employer contribution to Health Savings Account (HSA)
- Flexible Spending Account (FSA) option
- Life, short- and long-term disability, and AD&D insurance
- Fidelity 401(k) retirement savings program
- Commuter Benefits
- Free premium subscription to Calm
- Pet Insurance (Wishbone insurance and/or Total Pet vet service and telehealth discount plan)
- Employee Assistance Program
- Dependent Care FSA
About the Company
- Altana is the network for trusted trade.
- Our AI-powered product network empowers governments and businesses to build a more resilient and secure global economy while keeping trade flowing.
- Our values are Trust, Resilience, Stewardship, and Courage.
- We believe that a diverse workforce enables greater creativity, performance, and adaptability.
Equal Opportunity
- We are proud to be an equal opportunity employer and welcome you to join us as you are.
- Our employment opportunities and decisions are based on business needs and individual qualifications, without regard to race, color, religious creed, national origin, ancestry, age, physical or mental disability, medical condition, marital status, sexual orientation, gender identity or expression, genetic information, family care or medical leave status, military or veteran status, or any other characteristic protected by the laws or regulations in the areas in which we operate.
- We prohibit discrimination and harassment of any type, in any situation.
- Offers related to employment at Altana will come from an Altana.ai email address.
- We will never ask for payment as part of the interview or onboarding process.