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About the Role
We are seeking a friendly, organized, and proactive Office & Operations Coordinator to ensure our San Francisco office runs smoothly and to foster a welcoming environment. This hands-on role is for an individual who enjoys diverse tasks, takes initiative, and can work independently to manage daily office needs, from supplies and vendors to team events and visitor reception. The position begins part-time with potential for full-time growth and expanded responsibilities.
Responsibilities
- Manage day-to-day office operations, ensuring everything runs smoothly.
- Keep the office clean, organized, welcoming, and well-stocked with snacks, beverages, and supplies.
- Manage inventory, place orders, and coordinate deliveries.
- Coordinate with vendors and service providers, including cleaning, maintenance, IT, and other office-related services.
- Identify opportunities to improve office processes and organization.
- Organize weekly team lunches, celebrations, and occasional company events.
- Help create a positive, welcoming, and enjoyable office environment.
- Support new employee onboarding by preparing workstations, welcome kits, and other first-day essentials.
- Assist with coordinating internal meetings, team activities, and special projects.
- Manage incoming mail, packages, and deliveries.
- Process vendor invoices, track office expenses, and coordinate payments.
- Assist with travel arrangements, accommodations, and meeting logistics as needed.
- Maintain organized records and documentation related to office operations.
- Provide general administrative and operational support to the team and leadership.
- Welcome customers, partners, candidates, and other office visitors.
- Coordinate meeting rooms, refreshments, and logistics for customer visits and product demonstrations.
- Help prepare office spaces and equipment for meetings and demos.
Requirements
- 1–2 years of experience in office coordination, office management, administrative support, or a similar role.
- Excellent organizational skills, attention to detail, and time management.
- A proactive, resourceful, and hands-on approach — someone who notices what needs to be done and takes initiative.
- Strong communication and interpersonal skills, with a friendly, positive, and helpful attitude.
- Ability to multitask, prioritize effectively, and work independently.
- Comfortable using Google Workspace (Gmail, Calendar, Docs, Sheets), Slack, and other common workplace tools.
- Flexibility and adaptability to thrive in a dynamic startup environment.
- Availability to work on-site at our San Francisco office.
- Previous experience working at a startup or supporting a small, growing team.
- Experience coordinating company events, travel, or employee activities.
- Familiarity with expense management, invoicing, or basic accounting tools.
- Interest in growing into broader responsibilities in Operations, Marketing, Sales, or other areas of the business.
Skills
- Office Coordination
- Office Management
- Administrative Support
- Organizational Skills
- Attention to Detail
- Time Management
- Proactive
- Resourceful
- Hands-on Approach
- Communication Skills
- Interpersonal Skills
- Multitasking
- Prioritization
- Independent Work
- Google Workspace
- Slack
- Flexibility
- Adaptability
- Startup Environment
- Event Coordination
- Travel Coordination
- Expense Management
- Invoicing
- Basic Accounting
Location
- San Francisco
Work Type
- Part-time
- Full-time
- On-site
Experience Level
- 1-2 years
Benefits
- Potential to grow into a full-time position
- Expand responsibilities
- Make an impact
- Room to grow
- Exciting industry
- Great team
- Startup environment
About the Company
- Civ Robotics is revolutionizing the $3 trillion infrastructure construction industry by automating repetitive, labor-intensive tasks.
- Our mission is to bridge the workforce gap and accelerate the development of critical infrastructure projects with cutting-edge robotics and autonomous navigation technology.
- With over 100 robots deployed and actively transforming construction sites worldwide, we’re redefining efficiency, safety, and precision in the field.
- Backed by top-tier investors, Civ Robotics is a fast-growing startup headquartered in San Francisco, founded by industry experts with deep construction experience.
- Join us in building the future of construction automation and be part of a team that’s shaping the next generation of robotics.