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About the Role
We’re looking for an Administrative Assistant & Office Operations Manager to support our CEO and executive team, ensuring their time is used effectively and the office environment fosters peak performance. This role involves managing executive support and daily office operations, including inboxes, calendars, travel, meals, team events, and workplace enhancements. The ideal candidate is proactive, exercises sound judgment, and can execute tasks independently.
Responsibilities
- Manage CEO and executive team inboxes and calendars, prioritizing requests, coordinating responses, and protecting time for focused work.
- Organize meetings, prepare materials, and track follow-ups.
- Book flights, hotels, and ground transportation, prepare itineraries, and manage changes and related expenses.
- Manage daily lunch service and maintain office supplies, ensuring a welcoming and functional workspace.
- Oversee vendors, maintenance, and implement workplace improvements.
- Plan team gatherings, celebrations, and offsites.
- Develop routines and experiences to foster team connection.
- Track spending for office operations, meals, travel, and events.
- Coordinate invoices and establish systems for recurring tasks to support company growth.
Requirements
- Experience supporting senior leaders and managing operations, including busy inboxes, calendars, and competing requests, ideally with office responsibilities.
- Strong judgment and discretion for handling sensitive information, acting independently, and knowing when to escalate issues.
- Excellent organization and ownership skills, with the ability to anticipate needs, manage details, and ensure follow-through.
- Ability to remain composed and reprioritize quickly when plans change.
- A thoughtful, hands-on approach with a focus on both executive logistics and daily office details.
- Proficiency with workplace tools such as email, calendars, and shared documents.
- Ability to create straightforward systems for others to use.
- Personal interest in Superpower’s mission.
Skills
- Executive support
- Calendar management
- Inbox management
- Travel coordination
- Office operations
- Vendor management
- Event planning
- Budget tracking
- Process improvement
- Communication
- Organization
- Discretion
- Problem-solving
Location
- United States
Work Type
- Full-time
Experience Level
- Mid-level
About the Company
- Superpower is building a new health system dedicated to extending and enhancing human life through testing, personalized insights, and ongoing care.
- The company has experienced 10x growth in the past six months while reducing Customer Acquisition Cost (CAC).
- Superpower is preparing for hyper-growth.
- We are a global team committed to building a diverse talent pool and offer visa sponsorship and relocation support to the United States.
- Company Philosophies include: doing life's best work, maintaining an exceptionally high talent bar, prioritizing health, and fostering a world-class team health culture.
Equal Opportunity
- We’re proud to be a global team and welcome talent from around the world.