Impress employers and recruiters.
Choose from hundreds of resume examples.
Impress employers and recruiters.
Choose from hundreds of resume examples.
Tailor your resume to this Experiential Coordinator - London role.
Rezi rewrites your resume against NVE Experience Agency's job description. Free.
Tailor your resume to this Experiential Coordinator - London role.
Rezi rewrites your resume against NVE Experience Agency's job description. Free.
Don't guess if your resume is good enough.
See how it scores against the Experiential Coordinator - London posting at NVE Experience Agency — free, in seconds.
Don't guess if your resume is good enough.
See how it scores against the Experiential Coordinator - London posting at NVE Experience Agency — free, in seconds.
About the Role
NVE Experience Agency is seeking a highly skilled and dedicated Experiential Coordinator to join our production team. In this role, you will play a vital part in maintaining client objectives throughout the event development process and execution, while also handling task management and administrative duties for your team. We are looking for a professional, proactive, and organized individual who can work both independently and collaboratively.
Responsibilities
- Update status reports and schedules and maintain lists of action items to ensure smooth and timely delivery of programs and associated deliverables.
- Assist in the creation of event decks and recaps.
- Manage documentation of meeting notes from internal and external meetings and pull together action items for stakeholders to act upon.
- Coordinate communications between team members.
- Organize brainstorms and debriefs – including scheduling, tracking attendees and meeting set-up.
- Collaborate with cross functional teams and agency partners in managing effective communications between project team members.
- Manage specific elements of a project including freelancer onboarding, invoice handling, PO raising and ensuring payments are tracked and paid on time.
- Manage vendor communications, negotiations and ensuring payments are being made on time.
- Assist with compiling burn reports.
- Support booking and tracking travel including coordinating costs and reservations.
- Manage tracking of project expenses.
- Support vendor outreach and communications including collecting certificates of insurance and management of vendor onboarding.
- Support with venue research and contracting.
- Support project coordination and logistics including vendor organization and outreach.
- Organize documents in shared folders and drives.
- Support in management of day-to-day office operations: Meeting room bookings, ensuring timesheets and expense reports are submitted on-time, arranging internal team/workforce sessions, and note taking.
- Organization/management of team & client activities (workshops/corporate hospitality/etc).
- Manage deck updates including editing copy, proofreading documents, and ensuring quality.
- Assist in the creation of case studies and supporting materials for new business pitches.
Requirements
- Must be able to remain in a stationary position 50% or more of the time while working remotely and in a standing position 50% or more of the time while working offsite.
- Regularly required to work from the London office (on average 2-3 days per week).
- Must be able to work outdoors in various weather conditions.
- Regularly required to stoop, kneel, bend, crouch and lift up to 25 pounds and occasionally heavier items.
- Ability to work autonomously and escalate as required.
- Available to work weekends and evenings as needed for events.
Skills
- Google Suite expertise
- Organized, proactive problem solving, and attention to detail skills
- Proven ability to manage multiple projects independently, adhering to timelines
- Ability to work as part of a team that includes Operations, Design, Creative
- Excellent written and communication skills
Location
- London
Work Type
- Hybrid
- Remote
- Onsite
Experience Level
- Minimum 2 years of event industry experience, in a client services or event planning role
- Onsite experience in event management/production
- Previous client-facing role within an agency
Education Level
- Degree in event management or related field (Beneficial but not essential)
Salary/Compensations
- Competitive total compensation package which includes a variety of incentives, benefits, growth and developmental opportunities.
Benefits
- Health & Wellness Benefits
- Annual Leave
- Leadership offsites
- Paid Parental Leave
- Flexible WFH policy
About the Company
- NVE is a brand experience and production agency dedicated to building ideas rooted in culture and guided by the principle that ‘The Right Moment Will Transform Someone Forever.’
- NVE’s team of creatives, strategists and producers develop insight-driven ideas rooted in culture to convert consumer attention into commitment, action, and brand loyalty.
Equal Opportunity
- At NVE, we are led by curiosity and fueled by humanity. Authentic connection is at the heart of our work and we embrace the opportunity and responsibility we have as an organization to provide the tools and resources needed to deliver the best and most equitable experiences possible for our employees and the clients we serve.