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About the Role
This role focuses on planning and executing new exhibitions and related events, coordinating with global partners, and managing project timelines and budgets. The position is responsible for the execution plan and practical operations, collaborating with the Project Director to achieve business objectives.
Responsibilities
- Plan and deliver events on schedule and within budget, meeting all deadlines and coordinating activities of all other parties involved in the design, development, sales, marketing, and delivery of the events.
- Monitor costs, including tracking budgets, valuing completed work, and overseeing supplier payments, to help control costs and ensure value for money.
- Contribute to the generation of new ideas and topics for conferences and events; develop detailed proposals and business cases that support company marketing plans.
- Arrange venues, equipment, catering, accommodations, and travel for participants arriving from various locations to ensure the smooth running of large, complex events.
- Contribute to the development of internal communications and work collaboratively with colleagues to build strong external customer relationships and meet customer needs.
- Assign short-term work schedules to a team of subordinates in order to achieve expectations while following established timelines.
- Work collaboratively with other professional teams and over organizational boundaries to ensure service users experience cohesive and seamless support to meet their needs.
- Develop own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching; gain or maintain external professional accreditation, where relevant, to improve performance and fulfill personal potential.
- Maintain an understanding of relevant technology, external regulation, and industry best practices through ongoing education, attending conferences, and reading specialist media.
- Establish and manage the execution plan for new exhibition launches, leading the planning and operational aspects of exhibitions and related events.
- Collaborate closely with the US original event team and partner associations, coordinating schedules and tasks across sales, marketing, and operations.
- Manage project timelines, including establishing the overall timeline for sales, marketing, and operations, and monitoring key milestones and departmental progress.
- Engage in regular meetings and detailed planning/operational discussions with US original event teams and partner associations using English.
- Plan and manage the operations of exhibition layouts, networking events, and special programs.
- Coordinate with internal departments, venues, and external vendors for preparation and manage on-site operations.
- Manage and monitor expenses within the approved budget, resolve operational issues, and report key risks.
- Compile event results and feedback, and identify areas for improvement for future events.
Requirements
- Experience in planning and operating exhibitions or events.
- Ability to independently conduct meetings, email correspondence, and practical discussions in English with international partners.
- Capability to establish and manage project timelines by coordinating tasks across multiple departments.
- Proactive approach to driving assigned tasks and resolving coordination and operational issues among stakeholders.
- Experience in planning and executing new exhibitions or events.
- Experience in B2B exhibition planning and on-site operations.
- Experience collaborating with international event teams, associations, or industry organizations.
- Experience managing event budgets, costs, and external vendors.
Skills
- Event Management
- Budget and Control
- Project Management Techniques
- Customer-Focused Approach
- Builds Rapport
- Planning and Organizing
- Calendar and Scheduling
- Project Meetings and Ceremonies Management
- Project Schedule Management
- Project Cost and Budget Management
- Project Resource Planning and Control
- Verbal Communication
Experience Level
- Experienced practitioner able to work unsupervised (13 months to 3 years)
- Basic experience of coordinating the work of others (4 to 6 months)
Benefits
- Country-specific benefits are offered.
Equal Opportunity
- We are committed to providing a fair and accessible hiring process. If you have a disability or other need that requires accommodation or adjustment, please let us know by completing our Applicant Request Support Form or please contact 1-855-833-5120.
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- We are an equal opportunity employer: qualified applicants are considered for and treated during employment without regard to race, color, creed, religion, sex, national origin, citizenship status, disability status, protected veteran status, age, marital status, sexual orientation, gender identity, genetic information, or any other characteristic protected by law.
- USA Job Seekers: EEO Know Your Rights.