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About the Role

Reporting to the Chief of Staff, this role partners closely with the CEO to ensure their time is spent effectively, anticipating needs, solving problems proactively, and creating the headspace for the CEO to lead. It's a strategic position focused on shaping the CEO's time against company goals, preparing them for key conversations, and tracking commitments. The role also involves active participation in the EA/EBP team, taking ownership of shared projects, and contributing to company events.

Responsibilities

Understand CEO priorities and company goals to allocate CEO's time effectively.
Protect CEO's time by pushing back on low-value requests and redirecting them.
Anticipate future needs, identify conflicts and risks, and present options.
Serve as the CEO's primary point of contact, handling requests with judgment and discretion.
Maintain close alignment with the Chief of Staff regarding priorities and calendar management.
Manage a dynamic calendar across multiple time zones, prioritizing effectively.
Ensure the CEO is fully prepared for all meetings with relevant context and background information.
Capture and follow up on action items from meetings to ensure progress.
Manage the CEO's inbox, triaging and handling emails as appropriate.
Draft communications, including emails and Slack messages, in the CEO's voice.
Coordinate executive rhythms, approvals, and recurring meetings.
Coordinate Board meetings end-to-end, including scheduling and pack timelines.
Organize leadership meetings, executive forums, and offsites.
Manage the CEO's external commitments, including YPO and speaking engagements, with necessary preparation and follow-up.
Coordinate complex domestic and international travel, adapting to changes and managing logistics.
Support partner and family travel as needed.
Coordinate personal appointments around work commitments.
Liaise with accountants and external advisors for financial administration.
Handle operational details to allow the CEO to focus on leading the business.
Collaborate with the EA/EBP team, Chief of Staff, and other leaders to ensure alignment.
Take shared ownership of company and team projects, including offsites and events.
Lead agreed projects from planning through delivery.
Contribute to executive support and company initiatives, supporting teammates during busy periods.
Help shape the Executive Business Partner function to enhance executive support standards.
Utilize AI daily for drafting, preparation, summarization, and reducing manual work.
Build systems and templates to improve the reliability of CEO support.
Challenge existing work methods and share learnings with the EBP team.

Requirements

5+ years of experience as an EA or EBP supporting a CEO, Founder, or C-suite leader, preferably in a fast-growing tech company.
Strong business acumen and ability to prioritize based on executive focus.
Sound judgment and confidence to make decisions and push back when necessary.
Excellent written communication skills, with the ability to draft in an executive's voice.
Expertise in calendar, travel, and logistics management across time zones.
Ability to remain calm under pressure, be highly organized, and comfortable with changing priorities.
Exceptional discretion and professionalism in handling sensitive information.
Experience with Google Workspace, Slack, and AI tools.
Openness to occasional travel for executive support, leadership offsites, and company events.

Skills

Executive Partnership
Calendar Management
Preparation and Follow-Through
Board Meeting Coordination
Leadership Meeting Organization
External Commitment Management
Travel Coordination
Logistics Management
Personal Operations Support
Financial Administration Liaison
Project Management
AI Utilization
System Building
Template Creation
Communication
Discretion
Professionalism
Organization
Problem-Solving
Prioritization

Location

Remote

Work Type

Full-time

Experience Level

5+ years

Benefits

Annual wellbeing allowance
Employer contribution towards retirement
Generous time off (vacation, holidays, parental leave, volunteer time)
Employee stock option program

About the Company

Linktree's mission is to empower anyone to curate, grow, and monetize their digital universe, having created the 'link in bio' category.
Over 70 million users rely on Linktree, including global brands and notable individuals.
Linktree is the fastest-growing leader in its space, with 48,000 new accounts created daily.
The company partners with major platforms like TikTok, Snap, and YouTube, and retail brands such as Amazon and Nike.
Linktree is a passionate team building best-in-class tools to simplify online presence.
The company is looking for individuals excited about shaping a new category and making space for everyone to succeed.

Equal Opportunity

Linktree is committed to providing a fair and competitive compensation package.
The company believes in promoting a culture that celebrates unique backgrounds, talents, and experiences.
Linktree is a proud equal opportunity workplace, creating an inclusive environment where every individual feels valued, respected, and has equal opportunities to thrive.
The company aims to foster a diverse and inclusive environment where all team members have a sense of belonging.
Linktree welcomes all people regardless of sex, gender identity, race, ethnicity, disability, pregnancy, age, or other lived experience.
Accommodations are available for individuals requiring assistance to fully participate in opportunities.