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About the Role
Canon U.S.A. Inc. seeks a detail-oriented, strategic, and high-energy Event Management Specialist to assist with the strategy, planning, and execution of corporate meetings and trade show presence. This role is responsible for creating impactful brand experiences, managing end-to-end event logistics, overseeing budget allocations, and measuring event ROI. The ideal candidate thrives in a fast-paced environment, excels at vendor negotiation, and brings exceptional cross-functional project management skills.
Responsibilities
- Coordinates, supports, and executes various events such as large and small scale corporate meetings, sales kickoffs, tradeshows, VIP experiences and more.
- Assists in site selection, contract negotiation with venues/hotels, food and beverage, transportation, room blocks, AV requirements, and on-site logistics.
- Works with marketing and product teams on booth design, layout, graphics, shipping, I&D, and staff travel for tradeshows.
- Develops, tracks, and reconciles all event budgets and ensures all projects stay within approved financial parameters.
- Maintains an updated database of all events/tradeshows on a monthly basis.
- Performs administrative functions including working with legal on contracts, reconciling pcard billing, and using software systems for requisitions and expense reports.
- Performs other tasks as assigned.
- Travel is required.
Requirements
- Bachelor's degree in a relevant field or equivalent experience required.
- 3 to 5 years of related experience in event planning, hospitality, event operations, marketing.
- Ability to multitask and manage multiple events simultaneously.
- Detail oriented and highly organized.
- Capacity to work non-traditional hours (nights and weekends) and travel to events as required.
- Proficient in Google Workspace is a plus.
- Must be legally authorized to work in the United States.
- All applicants must reside in the United States at the time of hire.
- The Company will not pursue or support visa sponsorship.
Skills
- Event planning
- Hospitality
- Event operations
- Marketing
- Vendor negotiation
- Cross-functional project management
- Google Workspace
Location
- Melville, NY
Work Type
- Full-time
- Hybrid
Experience Level
- 3-5 years
Education Level
- Bachelor's degree or equivalent experience
Salary/Compensations
- $69,300 - $103,770 annually
Benefits
- Medical
- Dental
- Vision
- 401(k) Savings Plan
- Discretionary profit sharing
- Discretionary success sharing
- Educational assistance
- Recognition programs
- Vacation
- Employee referral bonus
- Employee discounts
- "Dress for Your Day" attire program
- Volunteer opportunities
About the Company
- Canon U.S.A., Inc., is a leading provider of consumer, business-to-business, and industrial digital imaging solutions to the United States and to Latin America and the Caribbean markets.
- With approximately $28.5 billion in global revenue, its parent company, Canon Inc., as of 2024 has ranked in the top-10 for U.S. patents granted for 41 consecutive years.
- Canon U.S.A. is dedicated to its Kyosei philosophy of social and environmental responsibility.
- Where Talent Fosters Innovation.
- Driven by our mission of exceeding customer expectations with our technologies and enriching the lives of our local communities and staff, we are a phenomenal team working collaboratively toward common goals.
- Our employees have a strong work ethic, creativity, and a cooperative spirit.
- We believe in integrity, respect, empowerment, and making a difference in the communities we serve.
- There is a strong sense of pride in what we do individually and together as a team.
- Join us and discover what it means to work for a global digital imaging leader with an unparalleled reputation for quality and innovation.
Equal Opportunity
- All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.