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About the Role

The Executive Assistant serves as a trusted and highly proactive partner to one or more C-level executives at AHEAD. This role protects executive time, anticipates needs, organizes competing priorities, and drives follow-through to enable executives to focus on high-value work. The ideal candidate brings exceptional judgment, discretion, organization, and communication skills, and is comfortable operating with limited direction.

Responsibilities

Serve as a strategic thought partner and primary point of contact for executive leadership, internal leaders, employees, clients, partners, and other external stakeholders.
Develop a strong understanding of each executive’s priorities, working style, relationships, and decision-making preferences.
Anticipate needs, identify risks, and recommend solutions before issues become urgent.
Triage competing requests by determining what requires two or more executives’ attention, what can be delegated, and what should be deferred.
Maintain visibility into open commitments, decisions, and follow-up items, and drive accountability through completion.
Own the complex and dynamic calendars of multiple executives, balancing strategic priorities, internal operating rhythms, client and partner commitments, travel, and personal focus time.
Protect executive time by resolving conflicts, managing tradeoffs, and ensuring that meetings have a clear purpose and the right participants.
Prepare the relevant executive for meetings by gathering background information, briefing materials, agendas, talking points, and relevant decisions or action items.
Capture and distribute action items as appropriate, ensuring that decisions and next steps are documented and advanced.
Communicate on behalf of the executive in a tone that is clear, thoughtful, responsive, and aligned with AHEAD’s standards.
Monitor executive inboxes and incoming requests with sound judgment, confidentiality, and an understanding of organizational context.
Draft, edit, and proofread correspondence, presentations, meeting materials, and other communications in the appropriate executive’s voice.
Provide timely updates on emerging issues, organizational developments, upcoming commitments, and decisions requiring attention.
Coordinate domestic and international travel, including air, hotel, ground transportation, itineraries, changes, and travel-related materials.
Manage expense reporting and related approvals accurately and on time.
Own end-to-end logistics for executive meetings, offsites, and events, including room selection, setup, AV/virtual platform readiness, catering, on-site hosting, and post-meeting cleanup.
Create practical systems, templates, and operating rhythms that improve executive effectiveness and reduce friction.
Partner with other Executive Assistants and cross-functional teams to coordinate coverage, improve processes, and provide consistent executive experience.
Support preparation for senior leadership, board, advisory, and client-facing engagements as assigned.
Handle sensitive information with the highest level of discretion and professionalism.
Work in the office 4-5 days per week, with in-person presence required for key meetings and events.
Treat the role as a 24/7 executive support position, remaining available and attentive beyond standard business hours.
Respond promptly to time-sensitive needs.
Anticipate what the supported executives may need before they ask.

Requirements

Five or more years of experience supporting one or more C-level executives, senior executives, or equivalent leaders in a complex, fast-moving organization.
Demonstrated ability to manage a high-volume, constantly changing workload while maintaining accuracy, composure, and attention to detail.
Exceptional organizational, prioritization, and time-management skills.
Strong written and verbal communication skills, including the ability to draft polished executive communications.
High emotional intelligence, sound judgment, and the ability to handle confidential information appropriately.
Always demonstrates professionalism, including in high-pressure situations and when representing the executive and AHEAD.
A genuine can-do attitude, willing to roll up your sleeves and chip in.
Proven ability to anticipate needs, identify risks, and independently move work forward.
Strong proficiency with Microsoft 365, calendar and travel tools, virtual meeting platforms, and presentation and document tools.
A college degree or equivalent professional experience.

Skills

Microsoft 365
Calendar tools
Travel tools
Virtual meeting platforms
Presentation tools
Document tools
Organization
Prioritization
Time-management
Written communication
Verbal communication
Executive communication drafting
Emotional intelligence
Judgment
Discretion
Professionalism
Proactiveness
Problem-solving
Dependability
Calmness under pressure
Decision-making
Follow-through
Boundary setting

Location

Onsite (4-5 days per week)

Work Type

Full-time
Onsite

Experience Level

5+ years supporting C-level executives

Education Level

College degree or equivalent professional experience

Salary/Compensations

$85,000 - $115,000 a year

Benefits

Medical Insurance
Dental Insurance
Vision Insurance
401(k)
Paid company holidays
Paid time off
Paid parental leave
Paid caregiver leave

About the Company

AHEAD builds platforms for digital business by weaving together advances in cloud infrastructure, automation and analytics, and software delivery.
AHEAD prioritizes creating a culture of belonging, where all perspectives and voices are represented, valued, respected, and heard.
AHEAD embraces all candidates that will contribute to the diversification and enrichment of ideas and perspectives.

Equal Opportunity

AHEAD is an equal opportunity employer, and does not discriminate based on an individual's race, national origin, color, gender, gender identity, gender expression, sexual orientation, religion, age, disability, marital status, or any other protected characteristic under applicable law, whether actual or perceived.
We embrace all candidates that will contribute to the diversification and enrichment of ideas and perspectives at AHEAD.