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About the Role

The Marketing & Events Coordinator will provide essential administrative and tactical support across a range of marketing functions, including event coordination, sponsorships, attorney requests, social media scheduling, and updates to firm materials. This role is ideal for a highly organized, detail-oriented professional who thrives in a fast-paced environment and takes a proactive, solutions-oriented approach to their work.

Responsibilities

Support logistics for firm events, including invitations, RSVPs, catering, vendor management, signage, and day-of coordination.
Manage internal calendar of marketing events and attorney participation.
Coordinate event follow-up communications and reporting.
Assist in gathering and submitting materials for firm sponsorships and ad placements.
Track sponsorship and advertising deliverables and deadlines, ensuring internal stakeholders are informed and aligned.
Support the upkeep of attorney bios, headshots, and credentials on the website.
Schedule social media posts and monitor for engagement trends.
Work with the team on internal distribution of firm content and updates.
Provide general administrative support such as meeting scheduling, project tracking, and filing.
Assist with client milestones (anniversies, achievements) including mailing cards or gifts.
Maintain lists, forms, and records including basic CRM entry and reporting.

Requirements

Bachelor’s degree preferred; relevant associate degree or administrative experience required.
2–3 years of experience in a marketing or administrative support role.
Experience in a professional services or law firm setting is a plus.
Proficiency in Microsoft Office.
Experience with Constant Contact, Canva, or WordPress is a plus.
Any CRM tool experience is also preferred.

Skills

Strong organizational skills and attention to detail.
Excellent written and verbal communication skills.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Proactive self-starter who takes ownership and works independently with minimal oversight.
Strong problem-solving skills and sound judgment.
Ability to troubleshoot issues independently.

Location

Rochester, NY

Work Type

Full-time
Office environment

Experience Level

2-3 years

Education Level

Bachelor's degree preferred
Associate degree or administrative experience required

Salary/Compensations

$50,000 - $60,000

About the Company

Woods Oviatt Gilman, LLP is a leading and reputable full-service law firm dedicated to providing exceptional legal services to our clients.
With a team of highly skilled and experienced attorneys, we strive to deliver comprehensive and effective solutions to meet the diverse needs of our clients.
Our headquarters is in Rochester, NY with additional offices in Albany and Buffalo, NY.

Equal Opportunity

Woods Oviatt Gilman LLP is an Equal Opportunity Employer.
We value an open mind, dedication to work, and a collaborative spirit.
We hire based on these qualities, a job’s requirements, our business needs, and an applicant’s qualifications.
We do not tolerate discrimination or harassment of any kind—in the hiring process or in the workplace.
We comply with the ADA and consider reasonable accommodation measures that may be necessary for eligible applicants/employees to perform essential functions.
We participate in E-Verify.
We will provide the federal government with employees’ Form I-9 information to confirm authorization to work in the U.S.
We will only use E-Verify once an employee has accepted a job offer and completed Form I-9.