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About the Role
To support and assist within the Documentary Operations Team, ensuring contracts are executed in an efficient and timely manner.
Responsibilities
- Ensure contract files are received from the Trading Team in good order.
- Issue Documentary Instructions / Shipping Instructions on time, following relevant Incoterm (FOB, CIF, CFR, FCA, etc.).
- Coordinate with customers and suppliers worldwide to ensure goods are expedited and shipped on time and correctly.
- Enter details into the SAP B1 computer system.
- Review and assist with updating of M files and transfer them to archive.
- Assist with scanning and archiving old files to M files regularly.
- Update SAP with vessel discharge dates.
- Understand documentary requirements for different countries, including Legalization / Certification / Conformity Certificates.
- Provide documents to customers on time, including Invoice, Bills of Lading, Certificate of Origin, Insurance Certificate, Packing List, Certificate of Analysis.
- Present documents to the Bank for payment under Letters of Credit and Documentary Collection basis.
- Maintain constant liaison between suppliers, buyers, and traders.
- Monitor shipments and provide regular updates to customers.
- Proactively follow up on all requests and queries on time.
- Check and pass supplier invoices to the Accounts department for payment.
- Demonstrate a basic knowledge of Letters of Credit and their operation.
- Ensure customers receive a high level of service.
- Maintain and improve working relationships with relevant departments and build teamwork within Longulf.
- Liaise with suppliers and customers throughout the documentation process to ensure client needs are met and Longulf is seen to be meeting them.
Requirements
- 2-3 years of experience, ideally in Commodities.
- Ability to understand Contracts and INCOTERMS.
- Good communication skills, both written and verbal.
- Ability to multitask.
- Very good attention to detail.
- Flexible attitude.
- Good computer and information technology skills.
- Highly organized with an aptitude for problem-solving.
- Strong team player and can take responsibility.
- Ability to fit in well with a multicultural environment.
Experience Level
- 2-3 years
About the Company
- Established in 1977, Longulf specialises in supplying Raw Materials and Machinery to meet the needs of manufacturing companies.
- With a global network of suppliers, we provide services for all aspects of international trading, including marketing, logistics, finance and after-sales support.
- We provide dependable, responsive and innovative sources for materials and resources that are essential for our customers’ success.
- For suppliers, we offer a secure and valuable channel into alternative markets and place goods advantageously with competitive pricing.