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About the Role
The Legal Talent Events Assistant supports the Legal Talent team by providing administrative, event planning, and onsite production support for recruiting, professional development, engagement, and other talent-focused programs. This role helps ensure that events and initiatives are organized, welcoming, and delivered in accordance with the Firm’s high standards of excellence.
Responsibilities
- Support the Legal Talent team with the administrative aspects of planning and managing events, programs, and related initiatives.
- Coordinate event logistics throughout the full lifecycle of an event, including venue and experience research, invitations and communications, RSVP tracking, name badges, signage, event materials, catering, transportation, and onsite support.
- Provide planning and execution support for recruiting events, summer associate programming, orientation, training sessions, professional development programs, employee engagement activities, and other internal events.
- Coordinate with internal departments, external vendors, venues, and other stakeholders to confirm event requirements, timelines, deliverables, and day-of logistics.
- Maintain event calendars, planning documents, checklists, templates, guest lists, attendance records, and post-event materials.
- Assist with preparing event communications, presentation materials, agendas, surveys, and other program collateral.
- Support the ordering, organization, and distribution of event materials, gifts, promotional items, and supplies; maintain related inventory as needed.
- Prepare and process invoices, payments, reimbursements, and company credit card reconciliations through Chrome River or other designated systems.
- Enter, maintain, and validate event and participant information in applicable Firm systems and databases, ensuring accuracy and confidentiality.
- Collect event feedback and assist with post-event follow-up, reporting, and documentation.
- Support Legal Talent projects and other Firm initiatives as needed.
- Perform other administrative duties in support of the Legal Talent team.
Requirements
- Strong written and verbal communication, organizational, and customer-service skills.
- Excellent attention to detail and the ability to produce accurate, timely, and complete work.
- Ability to manage multiple priorities, meet deadlines, and remain composed in a fast-paced professional-services environment.
- Ability to work independently and collaboratively with colleagues at all levels of the organization.
- Proficiency in Microsoft Office programs; experience with event, survey, design, or database platforms is a plus.
- Sound judgment and discretion when handling confidential candidate, attorney, and personnel information.
- Ability to anticipate needs, identify potential issues, and provide proactive solutions appropriate to the role.
- Positive, can-do attitude, professional demeanor, and demonstrated team-player approach.
- Ability to quickly develop organizational awareness and understand the Firm’s culture, vision, policies, and practices.
- Flexibility to work additional hours and travel to onsite event locations, as needed.
- Ability to think creatively and contribute ideas that enhance the participant experience.
- No prior professional experience is required.
- One year of relevant administrative, event planning, recruiting, talent development, or related experience is preferred.
- Law firm or professional-services experience is a plus.
Skills
- Microsoft Office programs
- Event platforms
- Survey platforms
- Design platforms
- Database platforms
Location
- NY Only
Work Type
- Hybrid
Experience Level
- No prior professional experience required
- One year of relevant experience preferred
Education Level
- Bachelor’s degree
- Degree or coursework in Human Resources, Hospitality, Event Management, Communications, Business Administration, Marketing, or a related field
Salary/Compensations
- The estimated base salary range for this position is $60,000 to $70,000 at the time of posting.
- This role is non-exempt meaning it is overtime pay eligible.
About the Company
- Simpson Thacher will not sponsor applicants for work visas for this position.
- For information about how Simpson Thacher & Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at https://www.stblaw.com/other/privacy-notice.
Equal Opportunity
- Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.