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About the Role

The HR Administrator is responsible for supporting the digitalization, reporting, and operational effectiveness of the HR function. This role combines HR administration with responsibility for maintaining workforce data integrity, producing HR analytics, supporting HR systems, and driving process improvements through technology and automation. The role will play a key part in supporting Longulf's HR transformation agenda, ensuring accurate people data, meaningful workforce insights, and effective utilization of HR technology to support business decision-making.

Responsibilities

Act as the HR systems super-user, maintaining accurate employee data across BambooHR and other new HR platforms.
Produce monthly HR dashboards and management reports.
Develop and maintain automated reporting tools and HR metrics.
Analyze workforce trends and provide insights to support business decision-making.
Ensure data accuracy through regular audits and data cleansing activities.
Support continuous improvement and optimization of HR systems.
Identify opportunities to automate manual HR processes and reporting.
Support implementation and development of new HR technologies and digital tools.
Coordinate recruitment activities, interview scheduling, and candidate communications.
Post vacancies on Job boards, monitor applications, screen & shortlist candidates.
Conduct telephonic interviews.
Prepare offer documentation and new starter paperwork.
Manage onboarding logistics, equipment, and system access.
Support offboarding processes and ensure completion of leaver administration.
Route contracts, letters, and other HR documentation through HRIS.
Coordinate training activities, bookings, and logistics.
Maintain training records and attendance data.
Monitor completion of mandatory training programs.
Support employee engagement and wellbeing initiatives.
Assist with HR projects and people-related activities.
Coordinate meetings, events, and project administration.
Manage the HR inbox and respond to routine enquiries.
Provide day-to-day administrative support to the HR team.
Prepare reports, presentations, and HR documentation.
Contribute to continuous improvement of HR processes and administration.
Support delivery of HR digitalization initiatives and transformation projects.
Assist with implementation and ongoing development of Performance Management System (PMS), HR Dashboard and Analytics Platform, and Employee Engagement Survey Tools.
Support system testing, user training, and process documentation.
Create standard operating procedures and process maps for HR activities.
Assist in digitizing HR records and improving data accessibility.
Monitor project milestones and provide project coordination support.
Support continuous improvement initiatives aimed at increasing efficiency and reducing administrative workload.
Prepare workforce planning reports and staffing forecasts.
Monitor vacancy trends and recruitment pipelines.
Support succession planning data and talent mapping exercises.
Assist in analyzing organizational structures and workforce demographics.
Maintain job description and role-mapping databases.
Support salary benchmarking and market data analysis where required.

Requirements

Minimum 2 years' experience in HR Administration, HR Coordinator, or People Administration role.
Experience supporting the full employee lifecycle, including onboarding, contractual changes, and offboarding.
Advanced Excel skills, including Pivot Tables, VLOOKUP/XLOOKUP, reporting and data analysis.
Experience producing HR reports, dashboards and management information.
Strong analytical skills with ability to interpret workforce data and identify trends.
Experience maintaining data accuracy within HRIS systems.
Excellent attention to detail and data management capability.
Strong organizational and project coordination skills.
CIPD Level 3 qualified or working towards a CIPD qualification.
Experience coordinating training and employee engagement activities.
Experience working in a multi-site or international organization.
Experience developing HR dashboards and workforce analytics.
Experience supporting HR digital transformation projects.
Knowledge of Power BI, HR reporting tools or business intelligence platforms.
Experience with process mapping and workflow improvement.
Exposure to workforce planning, people analytics and organizational development initiatives.

Skills

HR Administration
People Analytics
HR Systems
Reporting
Data Integrity
Process Improvement
Technology Automation
BambooHR
Recruitment Coordination
Onboarding
Offboarding
Employee Lifecycle Administration
Learning & Development Coordination
Employee Engagement
HR Projects
Digitalization
Performance Management System (PMS)
HR Dashboard
Analytics Platform
Employee Engagement Survey Tools
System Testing
User Training
Process Documentation
Standard Operating Procedures (SOPs)
Process Mapping
Workforce Planning
Organizational Analytics
Succession Planning
Talent Mapping
Salary Benchmarking
Market Data Analysis
Advanced Excel
Pivot Tables
VLOOKUP
XLOOKUP
Data Analysis
HRIS
Attention to Detail
Data Management
Organizational Skills
Project Coordination
CIPD Level 3
Power BI
Business Intelligence Platforms
Workflow Improvement
Organizational Development

Location

London, UK

Work Type

Full-time

Experience Level

Minimum 2 years' experience

Education Level

CIPD Level 3 qualified or working towards

About the Company

Established in 1977, Longulf specialises in supplying Raw Materials and Machinery to meet the needs of manufacturing companies.
We have complemented these activities by investing in key manufacturing businesses, this includes Cepac, one of the UK's leading independent packaging companies.
With a global network of suppliers, we provide services for all aspects of international trading, including marketing, logistics, finance and after sales support.
We provide dependable, responsive, and innovative sources for materials and resources that are essential for our customers’ success.
For suppliers, we offer a secure and valuable channel into alternative markets and place goods advantageously with competitive pricing.