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About the Role

The Executive Coordinator provides high-level administrative and operational support to the Senior Dean & Vice President for Enrollment Management and assists with the coordination of Enrollment Management activities across Temple University, Japan Campus (TUJ). This role goes beyond traditional administrative support, working closely with the Senior Dean & Vice President on Enrollment Management initiatives and coordinating with offices and colleagues across the university.

Responsibilities

Manage the Senior Dean & Vice President’s calendar, including scheduling and coordinating meetings, appointments, events, and other commitments.
Arrange domestic and international travel and visits, including transportation, accommodations, itineraries, registrations, and related logistics.
Provide day-to-day administrative and operational support to the Senior Dean & Vice President and handle a wide variety of assignments and requests as priorities arise.
Support Enrollment Management projects and initiatives, including coordinating timelines, gathering information, preparing materials, tracking action items, and following up with relevant colleagues.
Compile, organize, and review Enrollment Management reports and data, including retention, graduation rates, enrollment trends, and other key metrics, for planning, presentations, meetings, and decision-making.
Coordinate communication and information flow among Enrollment Management offices and with other university departments and external partners.
Use university systems and common productivity tools effectively to support operations, maintain records, and improve administrative processes.
Learn and work with systems used within Enrollment Management including Slate and other university platforms; assist with routine system-related tasks and coordination as appropriate.
Help identify practical ways to streamline workflows and improve organization, communication, and use of technology within the Senior Dean & Vice President’s area.
Handle sensitive and confidential information with appropriate discretion and professionalism.
Support special projects, events, and other Enrollment Management activities as assigned.
Perform other duties as assigned by the Senior Dean & Vice President for Enrollment Management.

Requirements

Bachelor’s degree or equivalent combination of education and relevant professional experience.
Strong written and verbal communication skills in English and Japanese.
At least 2–3 years of relevant experience in administrative coordination, project coordination, business operations, or a related field.
Excellent organizational and time-management skills, with the ability to manage multiple priorities and follow through on details independently.
Strong general computer and technology skills, including proficiency with Microsoft Office applications such as Outlook, Word, Excel, PowerPoint, and Teams, and able to use AI tools appropriately to improve efficiency and productivity.
Demonstrated comfort working with spreadsheets, shared files, databases, web-based systems, and digital workflows, with the ability to learn and adapt to new technologies quickly.
Strong interpersonal skills, with a friendly, approachable, and service-oriented manner and a genuine commitment to supporting students, colleagues, and other stakeholders.
Sound judgment, professional discretion, emotional maturity, and resilience, with the ability to remain positive, composed, and objective in a fast-paced and sometimes sensitive work environment.
Ability to work independently, anticipate needs, take initiative, and adapt flexibly to changing priorities.
A collaborative, solutions-oriented mindset and the ability to handle challenges constructively while maintaining focus on organizational priorities.
Experience supporting a senior university administrator or a company executive, coordinating work across multiple teams or departments.
Study abroad experience or experience working in an international environment.

Skills

English communication
Japanese communication
Administrative coordination
Project coordination
Business operations
Organizational skills
Time-management skills
Computer skills
Technology skills
Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
AI tools
Spreadsheet management
Database management
Web-based systems
Digital workflows
Interpersonal skills
Problem-solving
Adaptability
Initiative
Collaboration

Location

City Campus (Sangen-jaya station)

Work Type

Full-time

Experience Level

2-3 years of relevant experience

Education Level

Bachelor’s degree or equivalent combination of education and relevant professional experience

Salary/Compensations

Commensurate with experience

Benefits

Eleven (11) days paid vacation in the first year, increasing to 20 days after 6 years of employment
5 paid personal and sick days each year
Approximately two weeks company-wide break over Christmas/New Year
Japanese social insurance and pension
Commuting allowance
Welfare-discount program membership
Retirement payment system

About the Company

Temple University, Japan Campus (TUJ) is committed to equal employment, and to increase diversity and inclusivity in both its community and curricula.

Equal Opportunity

All qualified applicants shall have full and equal consideration for employment.
The university does not discriminate against candidates and employees because of their disability, sex, race, gender identity, sexual orientation, religion, national origin, age, veteran status, or any other protected status under the law.
Candidates who can contribute to the institution's goals are strongly encouraged to apply.