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About the Role
This role plays a critical part in supporting Aula Energy's governance framework, statutory compliance obligations, and Board operations as the company grows across Australia and New Zealand. It offers an opportunity to work closely with senior leaders, Directors, and corporate stakeholders while maintaining investor-grade governance standards across a growing portfolio of entities, trusts, and renewable energy investments. The role ensures governance processes operate effectively, corporate records are maintained to a high standard, and Board and Committee activities run smoothly and efficiently.
Responsibilities
- Coordinating Board and Committee meetings, governance calendars, agendas, papers, resolutions, and action tracking.
- Preparing accurate and timely Board and Committee minutes.
- Managing ASIC lodgements and statutory compliance obligations, including annual statements, company changes, officer changes, and associated resolutions.
- Supporting company and trust incorporations, deregistrations, share transactions, and entity maintenance activities.
- Maintaining statutory registers, corporate records, governance documentation, and entity structure records.
- Supporting governance frameworks, policies, delegations of authority, and governance reporting activities.
- Assisting with Director onboarding, induction, and governance administration.
- Supporting governance activities associated with acquisitions, restructures, financing transactions, due diligence processes, and KYC requirements.
- Managing relationships with external advisers, regulators, auditors, and governance service providers.
- Identifying opportunities to improve governance systems, templates, processes, and documentation standards.
- Leveraging digital tools and emerging technologies to improve governance efficiency, document management, and reporting processes.
Requirements
- Experience within a Company Secretariat, Corporate Governance, Legal, Risk, or Compliance function.
- Demonstrated experience supporting Boards and Board Committees, including meeting administration, agenda management, Board papers, resolutions, minutes, and action tracking.
- Experience maintaining statutory records, corporate registers, and governance documentation.
- Sound understanding of corporate structures, trust arrangements, and subsidiary governance frameworks.
- Strong knowledge of the Corporations Act 2001 (Cth), ASIC requirements, and Australian corporate governance principles.
- Experience managing ASIC lodgements, company incorporations, share transactions, and statutory compliance obligations.
- Exceptional written communication, minute-taking, and document management skills.
- Strong stakeholder management capability and the ability to work effectively with Directors, executives, shareholders, advisers, and service providers.
- Excellent organisational skills with the ability to manage multiple priorities and competing deadlines.
- Demonstrated ability to handle highly confidential and commercially sensitive information with discretion and professionalism.
- Advanced Microsoft Office skills, particularly Word, Excel, and PowerPoint.
- The ability to work independently while contributing to a collaborative and high-performing team.
- Experience supporting multiple entities, trust structures, joint ventures, or complex corporate groups.
- Experience within renewable energy, infrastructure, energy, financial services, or other regulated industries.
- Exposure to mergers and acquisitions, financing transactions, due diligence activities, or corporate restructures.
- Familiarity with governance platforms such as Diligent Boards, Diligent Entities, or similar governance systems.
- Experience supporting Board effectiveness reviews, Director induction programs, or annual governance planning processes.
- Familiarity with the ASX Corporate Governance Principles and Recommendations.
- Governance Institute of Australia qualifications, Chartered Governance Professional designation, or progress towards obtaining these qualifications.
Skills
- Governance
- Company Secretarial Support
- Statutory Compliance
- Board Operations
- Meeting Coordination
- Minute Taking
- ASIC Lodgements
- Corporate Records Management
- Stakeholder Management
- Organisational Skills
- Confidentiality
- Microsoft Office Suite (Word, Excel, PowerPoint)
- Digital Tools for Governance
- Renewable Energy Industry Knowledge
- Financial Services Industry Knowledge
- Mergers and Acquisitions
- Due Diligence
- Governance Platforms (Diligent Boards, Diligent Entities)
- ASX Corporate Governance Principles
Location
- Australia
- New Zealand
Work Type
- Part-time
- 0.6 FTE
- 3 days per week
- Hybrid
- Flexible working arrangements
Experience Level
- Experienced
Education Level
- Governance Institute of Australia qualifications
- Chartered Governance Professional designation
Benefits
- Hybrid and flexible working arrangements
- Wellbeing and service bonus leave
- Up to 20 weeks paid parental leave
- Paid volunteer leave
- A range of benefits supporting your physical, mental and financial wellbeing
About the Company
- Aula Energy is an Australian-headquartered renewable energy business dedicated to developing, building, and operating onshore renewable energy projects across Australia and New Zealand.
- Established by Macquarie in 2023, Aula Energy brings together a specialist team with decades of renewable energy experience and a shared mission to provide energy for the future.
- The company believes partnership, collaboration, and long-term thinking create the best outcomes for its people, communities, and the energy system of tomorrow.
Equal Opportunity
- Aula Energy is proud to be a certified Great Place to Work, WORK180 Endorsed Employer and AFR Best Place to Work.
- We are committed to creating a diverse, equitable and inclusive workplace and encourage applications from people of all backgrounds, experiences and identities.
- We are also committed to providing reasonable adjustments throughout the recruitment process and in the workplace.