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About the Role
The Office of the Deputy Secretary, Courts, Tribunals and Service Delivery (CTSD) provides essential administrative and strategic support to the Deputy Secretary, including strategic advice, project management, and strategy implementation to achieve departmental objectives. The Senior Executive Assistant provides executive, secretarial, and administrative support services across complex issues to aid the Deputy Secretary in achieving organizational goals.
Responsibilities
- Provide executive support to the Deputy Secretary, including diary management, coordination of meeting papers, expenses, and travel.
- Provide secretariat services for high-level meetings.
- Assist in managing projects to review, monitor, and improve service delivery effectiveness within the Division.
- Prepare, coordinate, and review high-level communications and briefing materials.
- Monitor, implement, and improve administrative and record-keeping practices, systems, and procedures.
- Develop an effective network of stakeholders to support project management and implementation.
- Ensure the smooth functioning of the Office of the Deputy Secretary and undertake other administrative activities.
Requirements
- Highly organised and proactive professional.
- Excellent time management and communication skills.
- Ability to build strong relationships and work effectively with senior internal and external stakeholders.
- Ability to manage competing priorities.
- Sound judgement, discretion, and initiative.
- Proven experience handling confidential information.
- Adaptable, able to work independently and collaboratively.
- Proficient in Microsoft Office and record management systems.
- Committed to delivering high-quality outcomes within tight deadlines.
- Share commitment and goals of inclusion, collaboration, adaptability, courage, and integrity.
Skills
- Microsoft Office
- Record management systems
Location
- Civic Tower, 66 Goulburn Street, Sydney
Work Type
- Ongoing Fulltime
- Flexible working arrangements available
Experience Level
- Senior
Salary/Compensations
- Clerk Grade 7/8 $116,981.00 - $129,492.00, Plus Superannuation and Leave Loading
Benefits
- A challenging and rewarding career
- Flexible, autonomous work environment
- Competitive pay and conditions
- Training and development opportunities
- Health & Wellbeing and Employee Assistance Programs
About the Company
- Working for the Department of Communities and Justice (DCJ) provides opportunities to make a real difference.
- We collaborate with other agencies and community partners to improve lives and realize the potential of children, adults, families, and communities.
- We are focused on breaking, rather than managing, disadvantage.
- Australia’s top public sector employer.
Equal Opportunity
- We continue to hire great people with a wide variety of skills, experience and backgrounds.
- This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups.