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About the Role
The Office Manager oversees all office functions and responsibilities, supervises administrative staff, maintains payroll hours, and works closely with Human Resources on company-wide policies and regulations. This role is crucial for keeping the office organized and informed, supporting the creation of outdoor advertising campaigns.
Responsibilities
- Supervise one or more administrative personnel
- Maintain accounts receivable, including making calls, sending correspondence, updating the Aged Trial Balance, and communicating with the sales department about past due accounts
- Update the billing system, including client information, accounts, and contracts
- Maintain accounts payable, including processing invoices, recording pertinent information, coding invoices to the correct department, and sending invoices to corporate for payment
- Act as a liaison for corporate Human Resources, assisting in hiring and affirmative action processes, maintaining employee information, and assisting employees with benefit questions and workers’ compensation
- Provide administrative assistance to all employees, including assisting the sales department in preparing contracts, answering collections questions, providing invoice copies, and assisting operations employees with payroll
- Provide information, including compensation, to corporate departments as needed
- Run errands as needed, such as going to the post office, sending certified mail, and making deposits
- Share or oversee administrative duties such as answering phones, typing correspondence, inputting and researching data, inputting and ordering production, taking and uploading POP photos, charting responsibilities, and managing social media content
- Support Operations with administrative duties such as maintenance of OSHA logs, handling expense reports, truck mileage reporting, and petty cash
- Complete special requests/projects from management
Requirements
- Ability to mentor and train other Office Managers and administrative personnel
- Effective supervisory skills including excellent communication, listening, problem-solving, and a proactive approach to potential issues
- Excellent command of the English language, both written and verbal
- Skill in speaking with persons of various social, cultural, economic, and educational backgrounds
- Continual attention to detail in composing, typing, proofing materials, establishing priorities, and meeting deadlines
- Strong work ethic with pride in professionalism, responsibility, and proactivity
- Ability to work independently and as a team member
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Ability to use fax machines, copiers, scanners, and binding machines
- Ability to handle different challenges each day and adequately prioritize demands
- Must complete an 8-15 minute personality assessment
- Must have U.S. work authorization not requiring sponsorship
Skills
- Microsoft Office Suite (Word, Excel, PowerPoint)
- Fax machines
- Copiers
- Scanners
- Binding machines
- Communication
- Listening
- Problem-solving
- Proactive approach
- Attention to detail
- Professionalism
- Responsibility
Location
- Rochester, New York
Work Type
- Full-time
- Onsite
Experience Level
- 4 years of experience in outdoor advertising required
- In lieu of experience, a college degree or 6 years of applicable experience in an office environment will be accepted
Education Level
- High School Diploma or Equivalent
- College degree in Business, Business Administration, or a related field is preferred
- Notary Public Preferred
Salary/Compensations
- $28.50 - $30.50/ hour
Benefits
- 120 hours of paid time off (PTO) that increases with tenure
- 12 paid company holidays
- Comprehensive training program
- Career advancement opportunities
- Ongoing professional development and internal leadership programs
- Multiple medical plan options and health savings account
- Hospital, Critical Illness, and Accident coverage
- Short & long-term disability and paid parental leave
- Employee Stock Purchase Plan
- 401k plan with company match
- Up to $1,200 value in employer-paid HSA contributions and cash rewards for engaging in our wellness program
About the Company
- Founded in 1902, Lamar Advertising Company is one of the largest outdoor advertising companies in the world with over 360,000 displays across the United States and Canada.
- Lamar is dedicated to helping both local businesses and national brands reach broad audiences every day through billboards, interstate logos, handpainted murals, transportation and airports, and the largest network of digital billboards in the United States.
- Lamar operates by the Golden Rule with honesty and integrity, is open with employees, transparent with customers, and loyal to the communities served.
- Each office has its own culture and family atmosphere, making employees feel connected both locally and nationally.
- Committed to sustainable and environmentally friendly business practices.
- Certified Great Place to Work.
- Named a “Best Company to Work For” in U.S. News & World Report’s annual ranking.
Equal Opportunity
- Lamar is an EEO/AA employer, including Individuals with Disabilities, Protected Veterans, and any other State or Federally Protected characteristic.