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About the Role
Provide executive administrative support to the CEO, managing scheduling, correspondence, financial administration, project coordination, and stakeholder communication. This role will evolve into an Executive Business Partner position, focusing on coordinating business priorities and driving initiatives.
Responsibilities
- Manage executive correspondence, scheduling, meetings, confidential documentation, and administrative priorities.
- Serve as a key liaison between the CEO, leadership team, employees, external partners, and service providers.
- Coordinate company-wide initiatives, operational improvements, and special projects, ensuring effective communication and timely execution.
- Support financial administration, including expense management, invoice review, payment coordination, and financial recordkeeping.
- Work closely with HR to ensure employee performance management, disciplinary procedures, and terminations are handled consistently and in compliance with Ontario employment standards.
- Develop and implement internal procedures, policies, and administrative processes to improve organizational efficiency.
- Support vendor relationships, customer escalations, contractual matters, and confidential business correspondence.
- Work collaboratively with department managers to address operational challenges, resolve issues, and support organizational objectives.
- Exercise discretion and sound judgment when handling sensitive employee, financial, personal, and executive information.
Requirements
- Minimum of three years’ experience in a similar role or in senior-level administration; five to seven years preferred.
- Excellent interpersonal skills, with an ability to work in a respectful manner with a diverse community of staff, vendors, customers and others.
- Demonstrated organizational and fine detailed skills to manage activities with a high degree of accuracy in a timely manner.
- Excellent verbal and written communication skills to handle inquiries and resolve issues in a professional and timely manner.
- Ability to work well under pressure and handle competing priorities in a fast-paced environment with frequent interruptions.
- Advanced computer skills in Microsoft Office Suite, Google Suite.
- Consistent attendance, reliability and a sense of maturity.
- Ability to meet daily targets.
- Strong communication skills.
- Ability to read and speak English well.
- Great organizational and time management skills.
- Ability to multi-task in a fast-paced environment.
- Available to work 40 hours a week as needed to meet the demands of auction management.
- This will include working weekend or evening hours as needed.
- Safety shoes/boots are mandatory in the warehouse.
Skills
- Microsoft Office Suite
- Google Suite
- Auction software (asset)
Location
- Warehouse
Work Type
- Full-time
- Evening hours
- Weekend hours
Experience Level
- 3+ years
- 5-7 years preferred
About the Company
- Encore Auctions is an equal opportunity employer.
Equal Opportunity
- Encore Auctions is an equal opportunity employer and provides accommodation for job applicants in accordance with the Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). If you are an individual with a disability and you need accommodation in order to apply for this position, please contact the Human Resources Manager.