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About the Role

Support the day-to-day administration of payroll and help maintain compliance with company policies and regulatory requirements. Process payroll, assist with reconciliations and audits, and support process improvement projects. Serve as a key point of contact for employees with payroll questions and partner with cross-organizational teams to resolve issues.

Responsibilities

Oversee the delivery of efficient and effective Payroll Administrative Services, including payroll processing and the processing of new hires, transfers, relocations, terminations, and changes to employment conditions.
Ensure systems are set up and updated to reflect the current employee base, including wages, benefits, sick and vacation time in line with contracts (union and non-union).
Assist UKG with wage garnishment and child support requests.
Review and audit employee timecards for accuracy before payroll processing.
Provide additional payroll processing support, including overpayment recoupment and manual payroll inputs (i.e., FMLA and PTO accruals), and deliver internal and external payroll reporting requirements.
Assist with year-end processes, including reconciliations and W-2 processing.
Review, analyze, and reconcile payroll data according to established timelines, standards, and procedures.
Review, analyze, and maintain labor allocations to ensure payroll costs are accurately charged to the appropriate contracts and departments.
Support and participate in payroll compliance audits by reviewing payroll data, validating records, and assisting with the resolution of identified discrepancies to ensure regulatory and policy compliance.
Ensure strict compliance with internal and external policies and regulations.
Assists Payroll Manager in annual audit of financials.
Research employee payroll inquiries and answer questions through the payroll ticketing system.
Develop and maintain close professional relationships with assigned sites, team members, HR, Finance, IT, and Legal teams to ensure Payroll Administrative processes meet current and evolving business and legislative requirements and to review and reconcile cross-departmental data.
Be proactive in identifying inefficiencies in processes and/or procedures and offer suggestions.
Keep abreast of developments in HR and Payroll Services, identify best-practice solutions, and evaluate their applicability to PCSI requirements.

Requirements

High school diploma or GED equivalent required
At least three (3) years of payroll processing experience in a high-volume environment of 1000 employees or more.
Some college coursework.
Experience processing multi-state, union, and non-union payroll.
UKG payroll and UKG Time & Attendance (UTA) experience.
Experience with Service Contract Act, Wage Determinations, and prevailing wages under Davis Bacon Act.
Experience participating in an HRIS implementation.
Experience processing certified payroll.
Fundamental Payroll Certification (FPC).
Knowledge of PC functions and operation of Windows applications, including MS Word, MS Excel, and related applications.
Working knowledge of payroll systems, payroll reports, and state and federal payroll taxes.
Understanding of Fair Labor Standards Act (FLSA) compliance requirements and how they apply to payroll.
Ability to handle confidential material with sensitivity and discretion.
Strong decision-making, problem-solving, analytical, and mathematical skills.
Excellent listening, written and oral communication, organizational, multitasking, and time management skills.
Excellent attention to detail.
Ability to interpret policies, procedures, and regulations.
Ability to effectively present information in one-on-one and small group situations to other employees of the organization.
Ability to work as a team member.
Self-starter with the ability to work with minimal direction and supervision.
Ability to pass criminal, drug, financial, and driving screening.
May need to have the ability to legally drive a company vehicle.
Ability to remain in a stationary position regularly, up to 85% of the time.
Occasionally move about inside the office to access file cabinets, office machinery, etc. and carry office materials and supplies up to 20 pounds.
Constantly operates a computer and other office productivity machinery, such as calculator, phone, copier, etc. and a personal computer.
Ability to exchange accurate information in person and over the phone.
Primarily works indoors.
Occasional travel may be required, up to 5%.
PCSI does not offer immigration sponsorship for this position. This includes visa types such as H-1B, TN, and STEM OPT. Please do not apply if you currently require or may require sponsorship now or in the future.

Skills

Payroll Processing
Reconciliations
Audits
Process Improvement
MS Word
MS Excel
Payroll Systems
Payroll Reports
State and Federal Payroll Taxes
Fair Labor Standards Act (FLSA)
Decision-making
Problem-solving
Analytical Skills
Mathematical Skills
Listening Skills
Written Communication
Oral Communication
Organizational Skills
Multitasking
Time Management
Attention to Detail
Policy Interpretation
Procedure Interpretation
Regulation Interpretation
Teamwork
Minimal Direction and Supervision

Location

south Austin, TX

Work Type

Hybrid
Full-time

Experience Level

Mid-level

Education Level

High school diploma or GED equivalent
Some college coursework

Benefits

Annual bonus opportunity up to 6%
Comprehensive medical, dental, and vision coverage with 100% employer-paid premiums for Employee Only plans.
401(k) with company match up to 6%, with pre-tax and Roth options, and 100% immediate vesting upon eligibility.
Company-paid short-term and long-term disability, plus additional voluntary benefit options.
21 days of PTO each year, in addition to all federal holidays.

About the Company

PCSI is a non-profit organization whose mission is to enhance the lives of people with disabilities through employment, advocacy, partnerships, and innovation.
We vet, prepare, lead, and sustain a skilled workforce that provides top-tier services at job sites across the country.
Our areas of expertise are wide and diverse; total facilities maintenance, hospital environmental services, custodial and grounds, disability awareness training, job coaching, and job placement are just a few.
We integrate people with disabilities and veterans into meaningful jobs with competitive wages and benefits.
Serving people of all abilities in their life’s journey is at the heart of what we do.

Equal Opportunity

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
All veterans and/or persons with all types of disabilities are strongly encouraged to apply!