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About the Role
We are seeking a highly organized and service-minded Administrative Assistant to support agents and staff in a luxury real estate brokerage. This full-time, in-office role involves transaction coordination, scheduling, event planning, reporting, and managing daily office operations. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced, collaborative environment.
Responsibilities
- Coordinate and process rental deal transactions, ensuring accurate documentation, timely data entry, and compliance with company policies.
- Track deal progress, maintain transaction records, and collaborate with brokers and internal departments to facilitate deal completion.
- Prepare, maintain, and distribute various reports by compiling data from multiple sources.
- Generate and distribute market reports by collecting, verifying, and organizing market and property information.
- Prepare weekly post office bulk mailings for agents.
- Plan, organize, and support office events, meetings, and client functions by managing logistics, schedules, vendor communications, and attendee coordination.
- Manage calendars and coordinate meetings, appointments, and conference room reservations for agents, clients, and staff.
- Prioritize scheduling requests, resolve conflicts, and ensure efficient use of time and resources.
- Provide comprehensive administrative and operational support through transaction management, reporting, event coordination, bulk mail processing, and scheduling activities.
Requirements
- Bachelor's degree or equivalent; may consider candidates without a degree given applicable work experience.
- 1+ years of experience in a customer-centric business environment with administrative duties.
- Proficiency in Google Suite.
- Excellent interpersonal skills, both verbal and written.
- Diligent with excellent organization skills.
- Ability to interact with internal and external customers at all levels.
- Professional demeanor and ability to defuse difficult situations calmly.
- Ability to prioritize and be flexible with changing business needs in a fast-paced team environment.
- Physically able to bend, stoop, climb, walk, and lift & carry heavy objects (up to 20 lbs).
Skills
- Transaction coordination
- Scheduling
- Event planning
- Reporting
- Office operations management
- Google Suite proficiency
- Interpersonal skills
- Organizational skills
- Communication skills
- Problem-solving
Location
- Midtown Manhattan
Work Type
- Full-time
- In-office
Experience Level
- 1+ years of experience
Education Level
- Bachelor's degree or equivalent
About the Company
- Corcoran is a luxury real estate brokerage with New York City, Hamptons, and South Florida brokerages, and an affiliate network. It is a subsidiary of Anywhere Real Estate Inc. (NYSE: HOUS), a global leader in residential real estate. Anywhere Real Estate Inc. supports nearly 1 million home sale transactions annually across its portfolio of brands, including Better Homes and Gardens® Real Estate, Century 21®, Coldwell Banker®, Coldwell Banker Commercial®, Corcoran®, ERA®, and Sotheby's International Realty®. They are committed to empowering everyone's next move through integrated services including franchise, brokerage, relocation, and title and settlement businesses. Anywhere fosters a people-first culture focused on empowerment, innovation, and collaboration. They are recognized as an employer of choice by organizations such as Great Place to Work, Forbes, Newsweek, and Ethisphere.