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About the Role
The Receptionist is responsible for managing the front desk operations, including answering phones, greeting visitors, handling mail, and providing administrative support to various departments. This role serves as a key liaison between shifts and ensures smooth operations of the reception area.
Responsibilities
- Answers telephone through switchboard, directs calls, pages personnel, and takes messages.
- Greets visitors and maintains an up-to-date resident listing.
- Sorts and distributes incoming mail and newspapers.
- Prepares outgoing mail and packages (overnight, FedEx, UPS).
- Relays pertinent information between shifts to ensure smooth reception desk operations.
- Assists with typing, photocopying, and filing for all departments.
- Documents monthly mandatory in-services for the education department.
- Maintains records of nursing department in-services for state surveys.
- Copies and assembles social services admission packets.
- Copies and assembles HR orientation packets.
- Maintains an organized and up-to-date supply of forms.
- Records admission times of new patients to Rehab and distributes lists.
- Types paperwork and letters for the accounting department.
- Copies and updates dietary labels.
- Coordinates patient/resident transportation.
- Places service calls for malfunctioning copy machines.
- Distributes job applications to applicants.
- Receives and verifies deposits from cafeteria and gift shop, maintaining accuracy and supplying receipts.
- Receives money from residents/family members for personal accounts and deposits, supplying receipts.
- Receives and documents clothing for laundry services, supplying receipts and distributing to laundry personnel.
- Organizes and maintains cleanliness of the gift shop and handles sales.
- Receives and documents the selling of tickets and handling of money for fundraisers.
- Distributes paychecks bi-weekly.
- Performs duties according to ethical standards and facility policies.
- Adheres to confidentiality policies regarding protected health information.
- Performs other duties as assigned by Supervisor.
Requirements
- High school graduate or equivalent.
- Well organized.
- Ability to type, file, keep records, operate office machinery, and handle money.
- Knowledge of computers and Microsoft software programs.
Skills
- Typing
- Filing
- Record keeping
- Office machinery operation
- Money handling
- Computer proficiency
- Microsoft software proficiency
- Switchboard operation
- Communication skills
Location
- New Hartford, NY
Work Type
- Part Time
- Evenings
- Weekends
- Holidays
Education Level
- High School
Salary/Compensations
- $16.00 - $16.00 Hourly
About the Company
- Charles T. Sitrin Health Care Center, Inc.