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About the Role
Gibson Dunn is a leading global law firm seeking a Legal Executive Assistant (Litigation) based in San Francisco. This role involves coordinating daily activities and providing administrative support to assigned partners and Of Counsels within the litigation practice group, as part of a team-based support structure.
Responsibilities
- Provide executive support as part of a team of Legal Executive Assistants to a group of partners and Of Counsels within the litigation practice group.
- Collaborate closely with assigned partners to effectively manage day-to-day coordination of their respective practices.
- Manage a broad range of complex administrative duties, including scheduling meetings, preparing reports and meeting materials, entering time, editing documents, furnishing information, responding to routine correspondence, assisting with technical support, processing expense reports, and answering telephone calls.
- Manage client onboarding, billing, and relationship management activities.
- Organize complex domestic and international travel arrangements with detailed itineraries, including flights, hotel accommodations, car service, visas, and dining reservations.
- Provide back-up support to peers and liaise with other firm departments and key stakeholders to complete tasks effectively and efficiently.
Requirements
- Attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines.
- Ability to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands with minimal supervision.
- Exceptional verbal and written communication and people skills, with the ability to collaborate effectively with diverse stakeholders and clients.
- Collaboration and facilitation skills to work with various departments and facilitate their ability to work with each other.
- Ability to work independently and with a team, and to delegate and manage resources effectively.
- Exhibit a high degree of initiative and critical-thinking skills in exercising independent judgment and making decisions in managing multiple priorities in a fast-paced, deadline-driven, detail-oriented work environment.
- High level of integrity and discretion in handling confidential information.
- Creative thinker who is resourceful and anticipatory of the needs of their assignments.
- Self-starter with demonstrated instances of taking initiative.
- Ability to work overtime as necessary.
Skills
- Microsoft Office Suite
- Adobe
- Workshare Compare
- Best Authority
- Litera Forte
- California Rules of Court
- Civil procedure
- E-filing in state and federal courts
- Docketing
- Calendaring
- Law & motion practice
- Discovery management
- Large-scale document productions
Location
- San Francisco
Work Type
- Full-time
Experience Level
- 5 years relevant experience
- 3-5 years of hands-on civil litigation experience
Education Level
- Bachelor’s degree preferred or equivalent relevant work experience
Salary/Compensations
- $118-132k
Benefits
- Health care
- Retirement benefits
- Paid days off, including sick time, and vacation time
- Parental leave
- Basic life insurance
- Flexible Spending Accounts
- Discretionary, performance-based bonuses
About the Company
- Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes.
- Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes.
- The firm’s work is distinguished by a unique combination of precision and vision.
Equal Opportunity
- Gibson Dunn is committed to ensuring equal employment opportunities for all qualified applicants, including individuals with disabilities.
- We strive to ensure an inclusive and accessible hiring experience.
- The Firm will provide reasonable accommodations to qualified individuals with disabilities to enable participation in the application and recruitment process, unless doing so would impose an undue hardship, in accordance with applicable laws and regulations.