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About the Role

Performs complex (journey-level) professional assistance work for the Director and staff of the Debt and Portfolio Management Division and the Finance Office. Work involves coordinating high-level administrative operations, disseminating information, maintaining filing systems, and performing internal administrative support. Manages the Director's calendar and may prepare, review, track, and file administrative forms, correspondence, procedural documents, and technical reports. This role may handle confidential and sensitive information, coordinate travel, and train others, working under general supervision with moderate latitude for initiative and independent judgment.

Responsibilities

Provides guidance regarding agency administrative processes.
Coordinates the calendar for the Director of Debt and Portfolio Management.
Identifies and corrects administrative deficiencies or lack of compliance with existing processes.
Prepares and/or edits for accuracy and distributes various documents, including correspondence, memos, meeting notices, reports, forms, agendas, handouts, and spreadsheets.
Ensures all documentation is compliant with agency style guide.
Reviews reports and correspondence for accuracy.
Maintains filing in accordance with office guidelines including scanning and filing of documents.
Performs general office duties such as processing mail, ordering supplies, coordinating office equipment repairs, copying, or preparing purchasing documents.
Coordinates meetings, conferences, and training sessions.
Provides rotating coverage and support for the agency's main telephone line.
Assists the Director of Debt and Portfolio Management with general human resource management actions and posting of positions.
Assists in the development of training material.
Provides input into developing and revising administrative policies, procedures, standards, and methods, and provides guidance and interpretation on policies and procedures.
Assists in the fiscal note routing process during legislative sessions.
Manages and maintains schedules, prepares travel arrangements, travel documentation, and expenditure requisitions.
Maintains confidential and sensitive information.
Ensures individual and team files (electronic and hard versions) are appropriately maintained and timely disposed of in accordance with the agency's records retention procedures and schedule.
Maintains required certification and licenses and meets the continuing education needs and requirements of the position to include attending mandatory training courses.
Operates a state or personal vehicle for business purposes.
Performs other duties as assigned.

Requirements

Graduation from an accredited four-year college or university with a bachelor's degree.
Two years of experience providing complex office management and executive-level support.
Relevant education and experience can be substituted for each other on a year-for-year basis.
Ability to meet agency in-office requirements.
Ability to stand/sit/move to perform activities such as retrieve/replace files in a large file system for boxes up to 30 lbs.
Ability and willingness to travel 5% of the time, primarily within the State of Texas.
Ability to operate a vehicle (state or personal) for state business and maintain a driver's license and driving record that complies with state and agency requirements.
Ability to work shifts that may exceed 8 hours, including early mornings, nights, and weekends.
Must apply with a State of Texas application via the CAPPS online application system.

Skills

Microsoft Office
Word
Excel
Teams
Outlook
DocuSign
Adobe
SharePoint
Preparing, editing, and distributing correspondence, reports, forms, and documents.
Developing and revising policies, procedures, standards, or methods, and providing guidance and interpretation on policies and procedures.
Supporting a small team such as community or public organizations, student clubs, nonprofits, or similar groups.
Local, state, and federal laws and regulations relevant to the Debt and Portfolio Management Division.
Principles and practices of public administration.
Financing and investment terms.
Using Microsoft Office programs such as Word, Excel, Access, Teams, and SharePoint.
Use of internet, email, word processing, spreadsheet, presentation, and database software.
Document and file management, including preparing, routing, and tracking.
Maintaining accurate communications including records, reports, documents, and correspondence.
Strong organizational skills.
Maintaining the security or integrity of critical infrastructure within Texas.
Implementing administrative procedures.
Interpreting rules, regulations, policies, and procedures.
Handling high-level administrative issues.
Analyzing and solving work-related problems.
Communicating effectively.
Providing guidance to others.
Adhering to work schedules.
Following procedures with respect to leave and submitting accurate timesheets by prescribed deadlines.
Making mature, objective decisions.
Identifying areas of potential problems.
Performing effectively and willingly when changes occur in scope and nature of the work and work environment.
Performing routine and non-routine work assignments accurately and on-time with little or no supervision.
Performing assigned duties and improving work habits and/or output.
Completing assigned work, on time, neatly and with infrequent errors.
Interpreting policies, procedures, and regulations.
Providing prompt, courteous and accurate assistance.
Clear and concise communication to internal and external stakeholders both verbally and in writing.
Working and cooperating with others in a team environment.
Prioritizing and managing multiple tasks.
Training others.

Location

Austin, Texas

Work Type

Part-time
20 hours per week
Not eligible for telework

Experience Level

Journey-level
Two years of experience providing complex office management and executive-level support

Education Level

Bachelor's degree

Salary/Compensations

USD 1791.00 - USD 2250.00 - monthly
Commensurate with experience and qualifications

Benefits

Medical
Dental
Vision
401(k)
Flexible spending
Flexible work alternatives

About the Company

The mission of the Texas Water Development Board (TWDB) is to lead the state's efforts in ensuring a secure water future for Texas.
The TWDB's main responsibilities are threefold: collecting and disseminating water-related data; assisting with regional water supply and flood planning that contributes to preparing the state water plan and state flood plan; and administering cost-effective financial programs for constructing water supply, wastewater treatment, flood control, and agricultural water conservation projects.

Equal Opportunity

The Texas Water Development Board does not discriminate on basis of race, color, national origin, sex, religion, sexual orientation, age, or disability in employment or provision of services, programs, or activities.