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About the Role
The Program Specialist I provides specialized administrative and program support at the Austin office. This role is crucial for maintaining smooth operations and supporting research initiatives within the Transit Mobility department.
Responsibilities
- Serve as Urban Office Liaison for the Austin Urban Office, providing administrative support and collaborating with Facilities, Human Resources, and Information Technology.
- Identify and problem-solve logistics and office operations issues.
- Provide administrative and program support to Austin Office Division Heads, Program Managers, and their teams.
- Develop and continuously improve operational procedures.
- Collect, prepare, and analyze financial data and other project/program management information.
- Prepare basic data collection tools and processes using software like Excel.
- Create, review, and assist in delivering research reports, progress reports, proposals, and other complex documents.
- Perform other assigned duties.
Requirements
- Bachelor’s degree in an applicable field or an equivalent combination of education and experience.
- No prior experience required.
- Ability to perform common office functions.
- Ability to frequently communicate with other individuals within the workplace.
- Ability to operate a computer and other office productivity machinery.
- Applicants are subject to a criminal history investigation.
- Employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Skills
- Knowledge of word processing and spreadsheet applications.
- Ability to multi-task and work cooperatively with others.
- Excellent verbal and written communication skills.
- Strong interpersonal, organizational, and customer service skills.
- Attention to detail.
- Sound judgment.
- Proficiency in word processing, spreadsheet, presentation, and email applications.
- Proficiency in developing office processes and procedures, including templates, tools, and supporting job aids.
- Proficiency in Microsoft Office environment, including Word, Excel, PowerPoint, Teams, SharePoint, OneDrive, Lists, Planner, and Forms.
- Prior experience with editing technical reports, proposal response assistance, presentation development, and Section 508 compliance.
- Experience working with and entering data into database applications.
Location
- Austin, Texas
Work Type
- Hybrid work environment
- Telecommuting
- Flexible work hours
- Standard in-office schedule: Tuesday through Thursday, 8:00 a.m. to 5:00 p.m.
- Remote work possible on Mondays and Fridays, with in-office attendance required as needed.
Experience Level
- No prior experience required
- Three years of related work experience in a business environment including administrative or research support (Preferred)
Education Level
- Bachelor’s degree in applicable field or equivalent combination of education and experience.
Salary/Compensations
- Commensurate
Benefits
- Health coverage options offered by The Texas A&M University System.
- Numerous other benefit programs.
- Data allowance and home office equipment reimbursements.
- Relocation assistance (if eligible).
- Tuition reimbursement program (if eligible).
About the Company
- The Texas A&M Transportation Institute (TTI) is an agency of the State of Texas and member of The Texas A&M University System.
- TTI addresses complex transportation challenges and opportunities with innovation, objectivity, and unmatched technical expertise.
- TTI's Vision: To lead in the creation of knowledge that transforms transportation for the benefit of society.
- TTI's Mission: To deliver practical, innovative and sustainable solutions to improve the movement of people, data and goods through research, education and technology transfer.
- TTI fosters an entrepreneurial culture with affiliation with Texas A&M University students and faculty.
- TTI offers the ability to work with nationally recognized experts and help train the next generation of transportation professionals.
- TTI provides premier office and research facilities and equipment, accredited laboratories, and outstanding research support services.
- TTI offers a family-friendly environment with high staff retention rates, leadership development, and wellness programs.
Equal Opportunity
- Equal Opportunity/Veterans/Disability Employer.