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About the Role

David Zwirner is seeking an Executive Assistant to support the Chief Digital Officer (CDO), with additional administrative support for Digital leadership. This role combines executive administrative support with day-to-day coordination across the gallery’s digital, technology, and data teams. The ideal candidate is highly organized, resourceful, and proactive, with strong judgment and the ability to anticipate needs, manage competing priorities, and follow through consistently. This is an opportunity for someone interested in the intersection of contemporary art, technology, and business operations who takes pride in helping an executive and their teams work effectively.

Responsibilities

Provide comprehensive administrative support to the CDO, including calendar management, scheduling, and maintaining daily task, call, and follow-up lists.
Anticipate scheduling conflicts, protect time for priority work, and adjust plans as needs change.
Provide administrative and coordination support to members of Digital leadership, including scheduling, meeting preparation, travel, expenses, and follow-up.
Schedule internal and external meetings across time zones; prepare agendas, briefing materials, and supporting documents; and capture notes and action items.
Track follow-ups and flag outstanding items for the CDO.
Arrange domestic and international travel, prepare detailed itineraries, coordinate changes, and submit accurate expense reports.
Draft and organize routine correspondence, presentations, and meeting materials.
Communicate professionally with colleagues, external partners, and vendors on the CDO’s behalf.
Support the logistics of team meetings, staff trainings, new-tool rollouts, and internal events, including scheduling, materials, communications, and expenses.
Submit invoices, maintain supporting documentation, and coordinate with the gallery’s Finance team to track payment status and resolve administrative issues.
Maintain organized files, shared documents, contact lists, and administrative trackers, ensuring information is accurate and accessible.
Serve as an administrative point of contact between the CDO, their teams, and colleagues throughout the gallery.
Help route requests, coordinate responses, and keep stakeholders informed.
Assist with research, document preparation, and special assignments as requested by the CDO.
Handle ad hoc projects as needed.

Requirements

At least two years of relevant administrative, executive support, or coordination experience.
A bachelor’s degree or equivalent combination of education and professional experience.
Demonstrated reliability, accuracy, and ability to prioritize in a fast-paced professional environment.
Ability to work on site five days per week.
A proactive approach to problem-solving and flexibility to work on special projects outside standard business hours as requested.
Exceptional attention to detail and the ability to manage multiple deadlines without losing track of outstanding commitments.
Sound judgment and professionalism when handling confidential business, personnel, and other sensitive information.
Excellent written and verbal communication skills, with the confidence and tact to work effectively with colleagues at all levels.
A proactive, solutions-oriented approach; the ability to work independently, clarify priorities when needed, and respond calmly to changing demands.
Proficiency with Google Workspace, including Gmail, Calendar, Docs, Sheets, and Drive.
Ability to learn new systems quickly.
Proficiency with AI tools such as Perplexity, Claude, ChatGBT for research, drafting, summarizing information, and improving day-to-day workflows.
Ability to verify AI outputs for accuracy and exercise sound judgment when handling confidential information.
An interest in contemporary art and in how digital tools and technology support the work of a gallery.

Skills

Google Workspace
AI proficiency
Notion
Jira
Slack

Location

New York
London
Los Angeles
Hong Kong
Paris

Work Type

On-site

Experience Level

Entry Level
Mid Level

Education Level

Bachelor's Degree

Salary/Compensations

$60,000 - $65,000

Benefits

Flexible workplace
Commuter benefits
Corporate memberships to museums
Summer Fridays
Generous PTO and leave
Family medical, dental, and vision benefits
401K savings plan with automatic employer contributions

About the Company

At David Zwirner, we look to be an industry leader in our field, with our artists at the center of what we do.
Our global exhibition program expands beyond our locations in New York, London, Los Angeles, Hong Kong, and Paris, representing seventy artists and estates.
Home to innovative, singular, and pioneering exhibitions across a variety of media and genres.
Active in both the primary and secondary markets, David Zwirner has helped foster the careers of some of the most influential artists today.
David Zwirner has pioneered initiatives dedicated to the gallery’s long-standing commitment to kaleidoscopic storytelling, including: David Zwirner Books, Dialogues, and Utopia Editions.
Premier Access - to private on-site and off-site events, such as exhibition previews, book signings, talks, and walkthroughs with gallery artists and estate members, and external curators and scholars.
Staff-driven projects and fundraising initiatives.
Commitment to Galleries Commit.

Equal Opportunity

David Zwirner is an Equal Opportunity Employer.
The Gallery is firmly committed to equal employment opportunities in all facets of its operations.
The Gallery makes decisions concerning hiring and terms and conditions of employment without regard to any characteristic protected by applicable law.