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About the Role

The Asset Management Coordinator provides administrative and operational support to the Asset Management team, focusing on coordinating tenant matters, documentation, deadlines, reporting, and follow-up to ensure workflows are organized and accurate.

Responsibilities

Assist with monitoring tenant litigation, legal escalations, defaults, bankruptcies, and lease enforcement matters.
Maintain and update litigation, default, and legal tracking systems.
Monitor cure periods, notice deadlines, settlement milestones, and critical dates for timely follow-up.
Notify appropriate team members when cure periods expire or legal action may be required.
Coordinate with Asset Management, Property Management, Legal Counsel, and other departments to obtain information and documentation.
Assist with preparing legal packages and assembling support for review and decision-making.
Save, organize, and maintain correspondence, notices, agreements, lease documents, amendments, rent ledgers, payment histories, and related records.
Maintain electronic filing systems in accordance with company standards.
Retrieve historical documents and supporting records as needed.
Ensure tenant files remain complete, organized, and up to date.
Monitor designated email inboxes and identify items requiring follow-up, action, routing, or escalation.
Route correspondence to appropriate team members and maintain follow-up logs.
Track outstanding requests and ensure timely responses from internal and external parties.
Prepare reports, summaries, spreadsheets, and status updates for management.
Schedule meetings and assist with general administrative support functions.
Maintain department trackers, status reports, deadline logs, and action-item trackers.
Use Excel to organize data, monitor deadlines, update statuses, and prepare management reports.
Track open matters and follow-up activities through resolution.
Update and maintain data points in Yardi system.
Monitor workflows and initiate reminders to designated teams.
Assist with special projects, process improvement efforts, and standardization initiatives.

Requirements

Associate's degree or equivalent work experience.
Minimum 2 to 3 years of administrative support experience.
Strong proficiency in Microsoft Excel and Microsoft Office Suite, including Outlook, Word, Teams, and SharePoint.
Strong organizational, document management, and follow-up skills.
Excellent written and verbal communication abilities.
Ability to prioritize and manage multiple deadlines simultaneously.
High attention to detail and accuracy.
Ability to handle sensitive legal and business information with discretion.
Experience in commercial real estate, legal administration, lease administration, asset management support, or property management is preferred.
Familiarity with tenant litigation, legal notices, defaults, cure periods, and lease-related documentation is preferred.
Experience working with attorneys, internal legal departments, or outside counsel is preferred.

Skills

Workflow Coordination
Document Management
Reporting & Follow Up
Microsoft Outlook
Microsoft Excel
Microsoft Word
Microsoft Teams
Microsoft SharePoint
Yardi
Organizational skills
Detail-oriented
Proactive
Deadline-driven
Communication skills

Location

Hybrid

Work Type

Hybrid

Experience Level

2-3 years

Education Level

Associate's degree or equivalent work experience

Benefits

Annual Discretionary Bonus
100% Company-Paid Medical and Dental Coverage
Vision Insurance
Short-Term & Long-Term Disability
Hybrid Work Opportunity After 6 Months
Phone Reimbursement Plan
401(k) Retirement Plan
Paid Time Off & Holidays

About the Company

Spinoso Real Estate Group is an equal opportunity employer and is committed to providing a work environment that is free from discrimination and harassment.
We value diversity and inclusion and believe that a diverse workforce enhances our ability to provide innovative solutions to our customers.
We comply with the Americans with Disabilities Act (ADA) and will provide reasonable accommodations for qualified individuals with disabilities throughout the recruitment process.

Equal Opportunity

Spinoso Real Estate Group is an equal opportunity employer and is committed to providing a work environment that is free from discrimination and harassment.
We value diversity and inclusion and believe that a diverse workforce enhances our ability to provide innovative solutions to our customers.
We comply with the Americans with Disabilities Act (ADA) and will provide reasonable accommodations for qualified individuals with disabilities throughout the recruitment process.
If you require accommodations for any part of the application and hiring process, please notify the Human Resources Department at abinaxas@spinosoreg.com.
Reasonable accommodations will be determined on a case-by-case basis.
It is the responsibility of the applicant to inform Spinoso Real Estate Group of any necessary accommodations needed during the recruitment process.
Spinoso Real Estate Group will work with the applicant to assess the specific requirements and provide reasonable accommodations accordingly.
Spinoso Real Estate Group is committed to ensuring that our workplace is accessible to individuals with disabilities.
If you need assistance or an accommodation to perform the essential functions of the job, please let us know.