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About the Role
26 Keys Productions is seeking an experienced, highly organized, and proactive Assistant to the CEO based in Austin, Texas. This role serves as a key member of the CEO's support team and provides hands-on assistance across professional, personal, travel, and production-related needs. The ideal candidate is resourceful, adaptable, highly discreet, and able to anticipate needs and solve problems before they arise.
Responsibilities
- Partner closely with the Executive Assistant to support the CEO's day-to-day professional and personal needs and ensure priorities are executed seamlessly.
- Coordinate and manage complex domestic and international travel logistics, including flights, accommodations, ground transportation, itineraries, reservations, and other travel-related needs.
- Provide on-the-ground support during travel, events, productions, and shoots, independently managing logistics and resolving issues as they arise.
- Own delegated tasks, follow-ups, scheduling, and ongoing priorities, proactively tracking outstanding items through completion and ensuring nothing falls through the cracks.
- Provide personal support to the CEO and family, including errands, reservations, packing and unpacking, shipments, purchases, appointments, and other logistical needs.
- Liaise closely with the Family Chief of Staff to coordinate family logistics, schedules, travel, and priorities as needed.
- Coordinate with internal team members, production personnel, vendors, representatives, and other external partners on behalf of the CEO and Executive Assistant.
- Assist with calendar management and meeting coordination, including anticipating scheduling conflicts and helping ensure the CEO is appropriately prepared.
- Track expenses, receipts, purchases, shipments, and other administrative items with accuracy and attention to detail.
- Anticipate needs, identify potential issues, and proactively develop solutions before problems arise.
- Maintain the highest level of confidentiality and discretion when handling sensitive personal, business, and production-related information.
- Support special projects, productions, events, and seasonal initiatives as needed.
- Serve as a reliable extension of the Executive Assistant and CEO, exercising sound judgment and representing 26 Keys professionally in all interactions.
Requirements
- Based in or willing to relocate to Austin, Texas full time.
- Ability to travel domestically and internationally on short notice for extended periods.
- 3–5+ years of progressively responsible experience in an executive assistant, personal assistant, or comparable high-level support role.
- Prior professional experience within the film and television industry required.
- Experience supporting a senior entertainment executive, producer, showrunner, or other high-profile principal strongly preferred.
- Demonstrated ability to independently manage responsibilities, prioritize competing demands, and follow assignments through to completion.
- Exceptional organizational and time-management skills with meticulous attention to detail.
- Strong ability to anticipate needs, exercise sound judgment, and proactively solve problems.
- Excellent written and verbal communication skills and the ability to interact professionally with executives, talent, representatives, production personnel, vendors, and family members.
- Collaborative, team-oriented mindset with the ability to work effectively within a small, close-knit organization.
- Comfortable with frequent travel, including extended periods away from Austin, and a non-traditional schedule that may include evenings, weekends, and holidays when necessary.
- High degree of professionalism, emotional intelligence, discretion, and confidentiality.
- Valid driver's license and passport.
- Reliable transportation.
- Genuine interest in entertainment, storytelling, and the work of 26 Keys Productions.
Location
- Austin, TX
Work Type
- Frequent domestic and international travel
Experience Level
- 3-5+ years
Salary/Compensations
- $65,000–$75,000
- Total Compensation around $125,000
Benefits
- FULL Platinum Health Care plan
- Dental and Vision
- Eligible for company 401k plan after six months, 1 year cliff vesting for up to 3.5% employer match
- Paid vacation
- Sick leave
- Company holidays
About the Company
- 26 Keys Productions is a dynamic, fast-paced production company dedicated to creating premium content that inspires and entertains.
- We are a small but mighty team passionate about storytelling, creativity, and operational excellence.