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About the Role

The Operations & Compliance Coordinator, Pre-K Partnerships is responsible for establishing and implementing processes to organize and maintain program files and developing and maintaining compliance-related systems per TEA, partner school districts, childcare providers, and other contractual requirements. You will train and support other program staff in implementing processes and maintaining required documentation. This position coordinates center and staff onboarding, LPAC compliance processes, attendance reporting, invoicing, records management, and operational systems that support the successful implementation of Pre-K Partnership programs.

Responsibilities

Coordinate onboarding for new partner centers, ensuring required documentation, approvals, and compliance requirements are completed.
Serve as a primary point of contact for partner centers, school districts, and community stakeholders, providing responsive operational support.
Manage LPAC and multilingual learner identification processes in partnership with participating school districts.
Coordinate preLAS assessments, training requirements, scheduling, parent communications, and assessment documentation.
Maintain compliance systems, records, and documentation to ensure adherence to district, state, and program requirements.
Oversee monthly attendance collection, verification, reconciliation, and reporting across participating partner sites.
Work closely with district registrars and staff to ensure attendance data is accurately entered and maintained.
Maintain attendance tracking tools, operational dashboards, and reports that support program performance and accountability.
Coordinate attendance-based invoicing and verify calculations, supporting documentation, and approvals.
Process program-related invoices, purchasing documentation, and other operational financial records.
Develop and maintain process documentation, templates, guides, and operational resources that promote consistency and efficiency.
Organize and manage enrollment, attendance, compliance, assessment, financial, and operational records to ensure audit readiness.
Coordinate onboarding and credentialing for ELAC staff, including district approvals, background checks, and system access.
Manage assessment-related technology, certifications, and access requirements, including DRC Insight and preLAS systems.
Support cross-functional projects, meetings, events, and continuous improvement efforts that strengthen Pre-K Partnership operations.

Requirements

Proficiency with Microsoft Office Suite and Google Workspace, including Sheets, Docs, Forms, Drive, Calendar, and Gmail is required.
Associate’s degree or equivalent combination of education and relevant experience.
Two or more years of experience in program operations, administrative coordination, education administration, compliance support, records management, or a related field.
Experience maintaining confidential student, employee, and organizational records.
Strong written and verbal communication skills.
Strong organizational skills with the ability to manage multiple priorities, deadlines, and complex processes.
Reliable transportation, and ability to travel locally as needed.
Ability to work independently while exercising sound judgment and attention to detail.

Skills

Microsoft Office Suite
Google Workspace
Sheets
Docs
Forms
Drive
Calendar
Gmail
Record Management
Compliance Support
Program Operations
Administrative Coordination
Education Administration
Written Communication
Verbal Communication
Organizational Skills
Attention to Detail
Problem Solving
Process Management
Data Systems Navigation
Spreadsheet Software
Database Software
Student Information Systems
Document Management Tools
Virtual Collaboration Platforms

Location

Austin, Texas

Work Type

Regular
Full Time
Non-exempt
Hybrid Work Option

Experience Level

Two or more years of experience

Education Level

Associate’s degree or equivalent combination of education and relevant experience

Benefits

Competitive Compensation
Hybrid Work Option
Employer 403(b) Matching
Employer-Sponsored Health Insurance (for employees)
Dental Insurance
Vision Insurance
Flexible Spending Account (FSA)
Generous Paid Time Off (PTO)
Paid Parental Leave
FMLA
Employee Assistance Program (EAP)

About the Company

United Way for Greater Austin brings our community together to break economic barriers and build opportunity for all.
We focus on increasing access to high-quality early care and education while connecting families to the resources they need to thrive.
Through collaboration with school districts, child care providers, community partners, donors, volunteers, and advocates, we work to create lasting solutions that strengthen families and communities across Central Texas.