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About the Role
FCC Canada is seeking a Document Control Manager to create and implement document control guidelines, systems, and procedures for various projects. This role involves managing a document management team, acting as a key point of contact for stakeholders, and establishing best practices for continuous improvement.
Responsibilities
- Create document control guidelines and responsibilities and ensure these are executed and followed appropriately.
- Implement a document management team and system in line with the needs of the organization including but not limited to project initiation for various projects within the organization.
- Define and implement the tools, systems, policies and procedures necessary to effectively manage document control requirements.
- Act as the main point of contact for document control with internal and external stakeholders.
- Establish document management best practices and opportunities for continuous improvement.
- Develop and implement work processes and procedures such as Operations and Maintenance Document Review Control, Design/Engineering Document Review Control, Correspondence Control, Contract or Vendors Data Management, Standards Management, Project Standards and Document Numbering.
- Design and implement detailed work instructions to support the approved procedures.
- Ensure all document management equipment (hardware, software, etc.) is effectively maintained.
- Manages and maintains department budget and headcount.
- Monitor staff performance and quality of work through providing coaching/mentoring and training.
- If required, set up hard copy filling system with wet signature hard copy filing.
- Champion the development of improved document workflows to reduce timelines.
Requirements
- College graduate with 10+ years of Document Control experience, or an equivalent combination of education and related experience.
- A minimum of 10 years’ document control experience in a construction project/site environment with a minimum 5 years’ experience in a lead document control role.
- Proven experience and ability in all aspects of the document control function (design, implementation & management), including document management/control systems, processes, procedures, software tools.
- Capacity to determine program objectives / requirements to develop standards / procedures for diverse engineering and construction document management activities.
- Experience working in a fast paced and startup project environment with demonstrated capability of working under tight timelines.
- Knowledge of rail engineering, operations and maintenance terminology is an asset.
- Leader in using computerized Document Management applications / Electronic Document Management Systems (EDMS); including Aconex.
- Highly proficient with Microsoft Office Suite.
- Strong EDMS skills, including systems such as SharePoint, Aconex, etc.
Skills
- Document Control
- Document Management Systems (EDMS)
- Aconex
- SharePoint
- Microsoft Office Suite
- Project Management
- Team Leadership
- Budget Management
- Process Improvement
- Rail Engineering Terminology
- Operations and Maintenance Terminology
Location
- Toronto, ON
Work Type
- Full-time
Experience Level
- 10+ years of Document Control experience
- 5 years in a lead document control role
Education Level
- College graduate
Salary/Compensations
- $150K - $160K
Benefits
- Commitment to cultivating a diverse and inclusive culture
- Promotes gender equity
- Recruitment of all under-represented groups
- Accessible recruitment and selection processes
- Reasonable accommodation upon request
About the Company
- With 125 years of experience, the FCC Group's Infrastructure Division is present in 25 countries, and its activities cover all areas of engineering and construction.
- FCC Construcción is a leader in the execution of transport infrastructure, as well as in residential and non-residential construction.
- FCC Construcción ranks among the top 30 construction companies in the world.
- FCC Canada has been present in Canada for more than 25 years.
- FCC Canada is proud to be actively involved in multiple projects across Ontario and British Columbia aimed at improving public transportation and infrastructure.
- FCC Canada, in a 50/50 joint venture with Webuild Civil Works Inc., will deliver the Pape Tunnel and Underground Stations section of the Ontario Line.
Equal Opportunity
- FCC Canada is committed to cultivating a diverse and inclusive culture which promotes gender equity and the recruitment of all under-represented groups in all levels of its workforce.
- As an equal opportunity employer, we are committed to ensuring that all aspects of our recruitment and selection processes are accessible to individuals with disabilities.
- We offer reasonable accommodation upon request to support applicants throughout their journey with us.
- This commitment is in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and Ontario’s Human Rights Code, affirming our ongoing efforts to provide a supportive and equitable environment for all.