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About the Role
SEIU Local 2015 is seeking a highly organized and detail-oriented Administrative Assistant to support regional or departmental operations. This position plays a critical role in ensuring efficient administrative operations, strong data integrity, and high-quality support to staff, members, and leadership.
Responsibilities
- Provide comprehensive administrative support to assigned departments and leadership
- Manage calendars, schedule meetings, and coordinate travel arrangements
- Prepare agendas, meeting materials, and take and distribute meeting minutes
- Draft and edit correspondence including emails, reports, forms, and announcements
- Maintain organized filing systems (electronic and hard copy)
- Create, update, and maintain spreadsheets and databases to track departmental activities
- Support tracking and reporting for membership data, COPE, organizing efforts, and compliance activities
- Ensure accuracy and integrity of data entry, reporting, and documentation
- Maintain activity reports, attendance records, and expense tracking
- Serve as a point of contact for member and staff inquiries via phone, email, and in-person interactions
- Process requests, escalate issues as appropriate, and ensure timely follow-up
- Provide administrative support for regional and department-wide initiatives
- Coordinate logistics for meetings, trainings, and regional or organization-wide events
- Support room setup, materials preparation, and follow-up actions
- Assist with inventory tracking and ordering of office supplies
- Ensure adherence to administrative processes, timelines, and documentation standards
- Support processing of required communications such as Beck Notices
- Maintain confidentiality and handle sensitive information with discretion
- Support special projects and additional assignments as needed
Requirements
- 2–3 years of administrative assistant or related experience in a corporate, nonprofit, union, or public-sector environment
- Experience supporting multiple teams, managers, or departments in a fast-paced setting
- Demonstrated experience with data entry, reporting, and maintaining tracking systems
- Strong experience preparing professional correspondence and administrative materials
- Ability to type at least 45 words per minute
- Strong organizational and time management skills
- Ability to multitask, prioritize, and meet deadlines under pressure
- Experience working with diverse teams and stakeholders
- Bilingual skills highly desirable
- Experience in a union or mission-driven organization preferred
- Work schedules may occasionally extend beyond standard business hours, including evenings or weekends
- Some limited travel may be required
- Physical requirements include extended periods of sitting, typing, and working at a computer
- Ability to lift up to 20 pounds
Skills
- Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Organizational Excellence
- Attention to Detail
- Communication Skills
- Customer Service Orientation
- Accountability & Reliability
- Adaptability
- Confidentiality & Professional Judgment
- Team Collaboration
Location
- San Francisco, CA
Work Type
- Non-Exempt
Experience Level
- 2-3 years
Salary/Compensations
- $67197.96 - $71290.32
About the Company
- SEIU Local 2015 is the largest union of long-term care workers in California, representing more than half a million home care, skilled nursing facility, and assisted living center workers across the state.
- Our members are united in their commitment to caring for California’s older adults and people with disabilities while building power for workers and their communities.
- Our mission is to unleash the collective power of long-term care workers, their families, and their communities to drive lasting economic and social justice.
- We are committed to building an anti-racist organization grounded in equity, justice, and cross-difference solidarity.
Equal Opportunity
- SEIU Local 2015 is an equal opportunity employer.
- We value diversity and are committed to building an inclusive, equitable, and accessible workplace.
- Employment decisions are made without regard to race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or any other protected characteristic.
- Don’t Meet Every Qualification? Please apply anyway.
- Research shows that women, LGBTQ+ individuals, and people of color are less likely to apply unless they meet every requirement.
- If you are excited about this role and aligned with our mission, we encourage you to submit an application.