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About the Role
The Production Coordinator is a key member of the production management team at Zach Theater, serving as a critical bridge to the Artistic team. This role reports to the Director of Production and provides administrative support for all productions, special events, and department accountabilities related to scheduling, safety, sourcing, and logistics. The Production Coordinator is also responsible for executing all production-related contracting.
Responsibilities
- Assist and maintain Production Budgets, including expense and labor tracking.
- Provide administrative and production management support to productions and special events.
- Draft, execute, and process all production contracts, including those for the creative team, designers, and run crew.
- Attend staff, design, and production meetings, technical rehearsals, and previews, taking notes as directed.
- Assist in fulfilling guest artist negotiated and contracted terms.
- Provide general production administration support for day-to-day operations, including calendar management and administrative office duties.
- Serve as Production Coordinator for Rentals and Special Events, supporting the Rentals manager.
- Serve as Production Runner during tech weeks and load-ins, supporting all production departments.
- Assist in the creation of Production Administrative paperwork and tracking documents.
- Assist in maintaining production calendars, including Google Calendar reservations and internal documentation.
- Assist Company Management in distributing and collecting employment paperwork.
- Provide logistical support, setup, and run of audition spaces.
- Represent Production Management in technical rehearsals and previews as directed.
- Organize freight and LTL shipping for rental packages and production equipment.
- Manage scripts, including procurement, scanning, and returning rented materials.
- Archive production documents, including digitizing paperwork and archiving digital share drives.
- Create and maintain a designer & creative database.
- Perform other duties as assigned by management.
Requirements
- Minimum of two years' experience in a professional theater environment with a background in technical management or stage management.
- Must possess a valid Driver's License and reliable transportation.
- Ability to work on-site typically from 9 AM to 6 PM, Monday to Friday, with occasional weekends as needed.
- Ability to work in an environment where noise levels can be moderate to high.
- Ability to perform all work in a manner that reflects the vision, mission, and values of Zach Theater.
- Ability to lift, push, pull, or otherwise maneuver up to 45 lbs repeatedly, alone or with assistance.
- Ability to climb stairs and ladders.
- Must have reliable transportation and the ability to work with a flexible schedule, including nights and weekends as scheduled.
- Successful completion of background and reference checks is required for all offers of employment.
Skills
- Ability to work collaboratively with a positive attitude.
- Trustworthy with confidential information.
- Flexible attitude towards planning and project management.
- Ability to multitask and prioritize tasks to complete projects on time.
- Detailed attention to budget tracking and data entry.
- Knowledge of the technical rehearsal process.
- Ability to lead production meetings.
- Strong office, computer, written, and verbal skills.
- Detailed organizational skills.
- Strong Microsoft Office (Word, Excel) and Google Apps skills.
- Sense of humor.
- Ability to tactfully diffuse tense situations.
- Ability to work in close proximity to other coworkers in a shared office space.
Location
- On-site
Work Type
- Full-time
- On-site
Experience Level
- Minimum two (2) years’ experience in a professional theatre environment
Education Level
- Bachelor’s degree in Theater or Non-Profit Management or similar field
Salary/Compensations
- $45K - $50K annually
Benefits
- Affordable Healthcare Coverage for Full-Time Employees and their Dependents
- Employer Paid Life and AD&D insurance
- Employer Paid Short and Long-Term Disability Insurance
- 401K Matching Program
- Vacation, Sick, and Personal Time
- Paid Holidays
- Free Parking
- Tickets to Mainstage and Family Series shows
- Enrollment in Camps/Classes
About the Company
- At Zach Theater, we believe in the power of light — to illuminate new ideas, spark imagination, and connect our community.
- As Austin’s premier professional producing non-profit theater, we create bold, intimate performances that challenge, delight, and inspire audiences.
- Our work extends beyond the stage, serving more than 100,000 Central Texans each year through performances, education programs, and community engagement initiatives.
Equal Opportunity
- Zach is committed to ensuring an equitable and inclusive workforce and we strive for a team that reflects Austin’s diverse culture.
- All applicants will receive consideration for employment without regard to race, creed, color, religion, national origin, sexual orientation, gender identity, disability, sex or age.