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About the Role
We are seeking an Events & Catering Specialist to plan, coordinate, and execute a wide range of events and conferences, ensuring seamless service delivery and exceptional attendee experiences.
Responsibilities
- Plan, coordinate, and execute in-person, hybrid, and virtual events and conferences.
- Manage event bookings, room setups, staging, audiovisual requirements, and food and beverage services.
- Develop and maintain detailed event plans, timelines, logistics, and documentation.
- Serve as the primary point of contact for clients and stakeholders.
- Provide expert recommendations and innovative solutions to enhance attendee experience.
- Build and maintain strong working relationships with internal teams and external vendors.
- Ensure consistent communication with all stakeholders for seamless event execution.
- Manage event budgets, track expenses, and complete financial reconciliations.
- Oversee the full lifecycle of events from planning through post-event evaluation.
- Identify and proactively resolve issues during planning and execution.
- Coordinate multi-day meetings, receptions, conferences, and executive events.
- Utilize Microsoft Teams and other event technologies for virtual and hybrid meetings.
- Monitor event performance and identify opportunities for continuous improvement.
- Escalate operational concerns and event-related issues to leadership as required.
- Deliver exceptional service and create memorable experiences for employees, clients, and executive stakeholders.
Requirements
- Proven ability to manage multiple events and projects simultaneously in a fast-paced environment.
- Strong organizational, planning, and time-management skills.
- Exceptional verbal and written communication skills.
- Strong interpersonal skills with the ability to collaborate effectively with diverse stakeholders.
- Experience managing event logistics, budgeting, and vendor relationships.
- Demonstrated ability to work independently and make sound decisions with minimal supervision.
- Strong analytical and problem-solving skills with a proactive approach to issue resolution.
- Customer-focused mindset with a commitment to delivering exceptional client and guest experiences.
- Highly adaptable, detail-oriented, and able to thrive in an ever-changing environment.
- Ability to manage projects with lead times ranging from several weeks to multiple months while maintaining exceptional attention to detail.
- A passion for creating engaging, high-quality events that exceed expectations.
Skills
- Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Event management software (EMS experience is an asset)
- Microsoft Teams
Experience Level
- Minimum three years of experience in event coordination, conference services, or a similar role.
Education Level
- Bachelor's degree in Event Management, Hospitality, Business Administration, or a related field.
Salary/Compensations
- $60,000-$70,000
Benefits
- Group benefits
- Employer RRSP contributions
- Discretionary bonus or incentive programs
About the Company
- We are committed to offering competitive compensation and comply with all applicable pay transparency legislation.
- Further details regarding our total rewards program will be shared by the Talent Acquisition team during the hiring process.
- Canadian work experience is not a requirement for this role.
- Please note that artificial intelligence–based tools may be used at certain stages of the recruitment and applicant screening process.
- This is a posting for an existing job vacancy.