Impress employers and recruiters.
Choose from hundreds of resume examples.
Impress employers and recruiters.
Choose from hundreds of resume examples.
Tailor your resume to this Executive Assistant II role.
Rezi rewrites your resume against Aston Carter's job description. Free.
Tailor your resume to this Executive Assistant II role.
Rezi rewrites your resume against Aston Carter's job description. Free.
Don't guess if your resume is good enough.
See how it scores against the Executive Assistant II posting at Aston Carter — free, in seconds.
Don't guess if your resume is good enough.
See how it scores against the Executive Assistant II posting at Aston Carter — free, in seconds.
About the Role
We are looking for a motivated, proactive, and customer-obsessed Executive Assistant to provide exceptional support to the Vice President of Business Intelligence and Transaction Risk. This is a high-visibility role where you will work closely with senior leadership and play an important part in keeping priorities, meetings, travel, communication, and day-to-day operations running smoothly. You will be trusted to manage a high volume of moving pieces, anticipate needs, prioritize effectively, and take action with minimal direction.
Responsibilities
- Own complex calendar management, including coordinating and scheduling meetings while balancing competing requests.
- Monitor and track the Vice President's meetings, priorities, and emails.
- Act as a proxy when necessary to ensure important requests receive timely attention and follow-through.
- Adjust quickly as schedules and business priorities change.
- Coordinate executive travel arrangements and ensure plans are organized and coordinated.
- Handle expense management and related administrative responsibilities.
- Stay on top of changing plans and quickly address issues that require immediate attention.
- Manage multiple tasks, requests, and action items simultaneously.
- Track important deliverables and provide timely follow-up.
- Prepare materials and information needed by leadership.
- Apply the appropriate level of urgency to incoming requests and changing priorities.
- Take ownership of tasks with little to no guidance.
- Provide comprehensive administrative support to the Vice President and office.
- Partner professionally with individuals both inside and outside the company.
- Handle confidential and sensitive information with a high level of integrity and discretion.
- React quickly to situations requiring rapid response or turnaround.
- Help create an organized, efficient environment for leadership in a fast-moving global organization.
Requirements
- Ability to complete a high volume of tasks and projects with little to no guidance.
- Impeccable attention to detail and decision-making skills.
- Exceptional verbal and written communication skills.
- High levels of integrity and discretion in handling confidential information.
- Professionalism in dealing with professionals inside and outside the company.
- 2+ years of experience supporting management (VPs, VPs, or CEOs).
Skills
- Executive support
- Calendar management
- Administration
- Microsoft Office
- Outlook
- PowerPoint
- Travel management tools (e.g., Concur)
- Event coordination
- Customer service
Location
- Austin, TX
Work Type
- Contract
- Onsite
Experience Level
- 2+ years of experience supporting management
Salary/Compensations
- $26.00 - $26.00/hr
Benefits
- Medical
- Dental
- Vision
- Critical Illness
- Accident
- Hospital
- 401(k) Retirement Plan
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
About the Company
- Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe.
- Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies.
- We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.
- With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500.
- We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
Equal Opportunity
- The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
- If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
- San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
- Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
- Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.