Administrative Specialist – Onsite (San Francisco, CA)
Universal Strategic Advisors · CA, US
a month agoImpress employers and recruiters.
Choose from hundreds of resume examples.
Impress employers and recruiters.
Choose from hundreds of resume examples.
Tailor your resume to this Administrative Specialist – Onsite (San Francisco, CA) role.
Rezi rewrites your resume against Universal Strategic Advisors's job description. Free.
Tailor your resume to this Administrative Specialist – Onsite (San Francisco, CA) role.
Rezi rewrites your resume against Universal Strategic Advisors's job description. Free.
Don't guess if your resume is good enough.
See how it scores against the Administrative Specialist – Onsite (San Francisco, CA) posting at Universal Strategic Advisors — free, in seconds.
Don't guess if your resume is good enough.
See how it scores against the Administrative Specialist – Onsite (San Francisco, CA) posting at Universal Strategic Advisors — free, in seconds.
About the Role
US Advisors is hiring a highly organized, detail-oriented Administrative Specialist to provide onsite administrative, data and program support to U.S. Immigration and Customs Enforcement (ICE) within the San Francisco Area of Responsibility (AOR). The Administrative Specialist supports office operations and the processes for individuals in ICE custody and individuals reporting to ICE offices. The work includes documentation, data management, reporting and general administrative support for agency personnel. The ideal candidate is bilingual in English and Spanish, analytical and dependable, and able to manage several priorities at once while maintaining strict confidentiality.
Responsibilities
- Prepare, organize and maintain administrative records related to office processing, and file documents electronically following established procedures.
- Enter, validate and update information accurately in designated government systems, and keep data complete, current, and consistent flagging discrepancies or missing information for resolution.
- Monitor key data points and prepare recurring and ad hoc reports, trackers and summaries for office leadership.
- Schedule, check and track appointments, and see that the related paperwork and notices are prepared and filed on time.
- Provide administrative and documentation support for office initiatives, and recommend process improvements based on observed workflow and data trends.
- Support taskings, data calls, travel authorizations and itineraries, and other communications initiatives as defined by supervisors.
- Help track budgets, expenditures and related reporting.
- Maintain organized physical and electronic files, and follow all applicable confidentiality, privacy and records-handling requirements.
- Assist individuals reporting to the office with professionalism and courtesy, and give general clerical support to ICE personnel as directed.
Requirements
- Bachelor’s degree from an accredited institution.
- At least three years of professional experience in administrative support, data management, program support or a related field.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint), including working with data in Excel, and comfort learning new software systems.
- Experience entering, maintaining and reporting data with a high degree of accuracy.
- Comfort working in a customer-facing, public-service setting.
- U.S. citizenship.
- Ability to pass and keep a federal background investigation.
Skills
- Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Data entry
- Data management
- Data reporting
- Organizational skills
- Analytical skills
- Time-management skills
- Written communication
- Verbal communication
- Discretion
- Professionalism
- Attention to detail
Location
- San Francisco, CA
Work Type
- Onsite
- Full-time
Experience Level
- 3+ years of professional experience
Education Level
- Bachelor's degree
Salary/Compensations
- $29.00 per hour
Benefits
- Health and wellness benefits for eligible employees
- Paid time off for sick leave and vacation
- Paid federal holidays
About the Company
- Universal Strategic Advisors LLC (US Advisors) is a small business consulting firm.
- We specialize in government administration, technology implementation, law enforcement operations, homeland security, immigration operations, border security and compliance.
- We give our federal clients deep subject-matter expertise and a trusted network so they can meet mission demands while managing risk.
Equal Opportunity
- US Advisors is an equal opportunity employer.
- We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status or any other characteristic protected by law.