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About the Role

Manage the day-to-day administration of the firm’s experience management system, Litera Foundation. This includes overseeing end-user training, onboarding, user adoption programs, and communications. Ensure effective configuration, customization, and ongoing enhancements of the system to leverage its capabilities in support of firm business plans and objectives. Oversee data quality, integrations, and system taxonomies, and provide technical support and training.

Responsibilities

Serve as the business owner of the firm’s experience management system, overseeing day‑to‑day administration, configuration, enhancements, and system performance across experience, expertise, and proposal modules.
Lead backend configuration and approved enhancements within Litera Foundation, ensuring timely, accurate, and scalable implementation.
Project manage firm‑wide platform rollouts, upgrades, and major enhancements.
Oversee the capture, curation, and maintenance of accurate experience data, including client, matter, and personnel profiles, matter profiling, and narrative approval workflows.
Establish and enforce data quality standards, taxonomies, and validation processes, ensuring consistency across integrations and imports.
Partner with Data Services and IT to define and implement data governance frameworks that support downstream analytics, reporting, and AI use cases.
Design and continuously evolve automated workflows and intake mechanisms to efficiently capture experience information from lawyers and business professionals.
Analyze and optimize workflows to improve efficiency, scalability, usability, and data integrity, maintaining clear documentation of processes and systems.
Champion process improvement and operational scalability across the experience management lifecycle.
Leverage firm‑licensed AI platforms to support the capture, transformation, and reuse of work product into actionable, client‑ready experience data.
Ensure the experience platform is AI‑ready, with structured, governed data that enables advanced analytics, narrative generation, and insight development.
Develop and maintain experience reports, dashboards, and analytics that highlight firm capabilities, trends, and opportunities for new business and cross‑selling.
Define and implement KPIs and performance metrics to measure platform adoption, data quality, and business impact, using insights to drive continuous improvement.
Design and oversee end‑user training, onboarding, and adoption programs, ensuring effective use of the platform across the firm.
Lead change management efforts that promote consistent adoption, data stewardship, and a culture of knowledge sharing.
Work closely with lawyers and business stakeholders to gather requirements and translate needs into actionable technology solutions.
Manage relationships with vendors and external service providers, ensuring high performance, accountability, and service quality.
Partner with IT, vendors, and third parties to manage integrations, resolve system‑level issues, and implement upgrades and enhancements.
Respond to internal and external inquiries related to the experience management system and experience data.
Perform special projects and other duties as assigned.

Requirements

Minimum three (3) years of experience administering Litera Foundation or similar experience management platforms
Experience supporting marketing technology, knowledge management, analytics, or related functions in a law firm or professional services firm
Advanced proficiency in Microsoft Office, particularly Excel
Familiarity with labor and employment law a plus

Skills

Proven ability to build strong, collaborative relationships with Marketing, Business Development, lawyers, firm administration, and vendors
Demonstrated success leading technology adoption, change management, and user adoption initiatives in a law firm or comparable professional services environment
Strategic, analytical thinker with the ability to translate complex technology and data into clear, actionable insights for varied audiences
Strong project management skills with the ability to manage multiple complex initiatives with competing priorities, on time and within budget
Expertise in process improvement, workflow optimization, and operational scalability
Excellent analytical, problem‑solving, and decision‑making skills, with the ability to identify and address operational inefficiencies
High attention to detail and strong commitment to data quality, accuracy, and confidentiality
Strong interpersonal and communication skills; ability to partner effectively with stakeholders at all levels, internally and externally
Ability to work effectively both independently and collaboratively in a hybrid and in‑office environment
Experience documenting and communicating systems, workflows, and processes

Location

New York City
Chicago
Seattle Metro area

Work Type

Hybrid
In-office

Experience Level

Minimum three (3) years of experience

Education Level

Bachelor’s degree in business, marketing and communications, data/information science, or a related field

Salary/Compensations

$145,000 and $160,000
Eligible for annual bonuses

Benefits

Medical, dental, vision, life and disability insurance
401(k) Retirement Plan
Flexible Spending & Health Savings Account
12 firm-paid holidays, 2 weeks of vacation each year, and 1 hour of sick time for every 30 hours worked
Employee assistance program and other firm benefits

About the Company

Focused on employment and labor law since 1958, Jackson Lewis P.C.’s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business.
We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients’ goals to emphasize belonging and respect for the contributions of every employee.
The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® “Best Law Firms”.

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.