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About the Role
As a Workplace Coordinator, you will support the day-to-day workplace experience in our London office. You will help keep operations running smoothly while contributing to initiatives that elevate our environment and support Harvey's growth. You will act as a central point of contact for employees, guests, and building management, working closely with the Workplace Manager and partnering with People Ops, IT, and other support functions on everything from onboarding and events to day-to-day facilities.
Responsibilities
- Support the day-to-day running of the London office, ensuring the space is clean, stocked, safe, and operating smoothly.
- Serve as the first point of contact for employees, visitors, and candidates, assisting with building access, event requests, and the employee experience.
- Handle packages, deliveries, and day-to-day employee requests, escalating when necessary.
- Track and respond to workplace tickets promptly, escalating to the appropriate team as needed.
- Assist with office hospitality, including lunch ordering, catering coordination, snacks, beverages, and kitchen operations.
- Assist with EMEA onboarding coordination, including catering, swag, and office tours.
- Support the planning and execution of events that build connection, such as team lunches, all-hands meetings, happy hours, and company gatherings.
Requirements
- 3+ years of experience in an office coordination, workplace support, or administrative role, ideally at a fast-growing tech or startup company.
- A genuine passion for creating great workplace experiences and making people feel welcome.
- A proactive, can-do attitude; you notice what needs to be done and take initiative.
- Strong organizational skills with the ability to manage multiple tasks and priorities with care and attention to detail.
- Great interpersonal and communication skills; you are approachable, reliable, and someone people feel comfortable coming to for help.
- Some experience supporting vendor relationships or coordinating across multiple teams.
- Comfortable working in a fast-paced environment where priorities can shift quickly.
Skills
- Office coordination
- Workplace support
- Administrative
- Organizational skills
- Interpersonal skills
- Communication skills
- Vendor relationship support
- Team coordination
Location
- London
Work Type
- Fully in-office
- On-site
Experience Level
- 3+ years of experience
About the Company
- At Harvey, we’re transforming how legal and professional services operate by combining frontier agentic AI, an enterprise-grade platform, and deep domain expertise.
- We are reshaping how critical knowledge work gets done for decades to come.
- This is a rare chance to help build a generational company at a true inflection point.
- We have strong product-market fit and world-class investor support.
- We’re scaling fast and defining a new category in real time.
- The work is ambitious, the bar is high, and the opportunity for growth — personal, professional, and financial — is unmatched.
- Our team moves fast, takes ownership, and is deeply committed to the mission — operating with intensity, staying close to our customers, and pushing each other for excellence.
- We live by three values: Decisiveness, Simplicity, and Job's Not Finished.
- We act quickly on clear judgment over perfect information, we believe simplicity is what scales, and we're never satisfied with where we are.
- If you want to do the best work of your career alongside people who share that drive, we'd love to build with you.
- At Harvey, the future of professional services is being written today — and we’re just getting started.
Equal Opportunity
- Harvey is an equal opportunity employer and does not discriminate on the basis of race, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related condition, or any other basis protected by law.
- We are committed to providing reasonable accommodations to applicants with disabilities, and requests can be made by emailing accommodations@harvey.ai