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About the Role
Scott & Associates, PC is seeking Legal Assistants/Paralegals to join a high-volume civil recovery effort, reinforcing operational excellence and meeting strict standards of compliance and accuracy.
Responsibilities
- Reconcile case data, prepare exception reports, identify variances, and proactively resolve issues.
- Monitor and report on critical litigation milestones across three operating states, ensuring deadlines are met.
- Compile and oversee control reports that track the status of concluding cases, instructing legal operations and escalating variances.
- Complete client-specific exception reports related to litigation processes as directed by executives.
- Understand how work for the primary assigned client is queued throughout the legal process in each state, ensure compliance with client work standards, and escalate unresolved matters to firm partners.
- Prepare, review, and assemble legal documents as directed, and assist in e-filing or mailing documents executed by the VP.
- Communicate with courts, opposing counsel, and enforcement officers to obtain necessary information and documents.
- Assist in resolving judgments, motions, or other pleadings rejected by the courts.
- Liaise with the legal operations department regarding issues with media, affidavits, verified pleading procurement, and general pleading preparation or quality.
- Enter and post data into the firm’s case-management system.
- Ensure all tasks related to litigation are completed accurately and on time.
- Perform any additional duties as assigned by the Executives.
- Be thoroughly knowledgeable of the legal processes in the relevant states and understand how work is queued throughout the legal process.
- Oversee compliance with client-work standards in handling cases.
- Escalate matters to the appropriate manager if not resolved with the applicable team.
- Manage large volumes of civil recovery work with a focus on speed, accuracy, and compliance.
- Analyze workflow, identify bottlenecks, and propose process improvements.
- Maintain clear, professional communication with clients and stakeholders.
- Provide feedback on processes and actively seek best-practice solutions.
Requirements
- Minimum two years of legal office experience.
- Proven experience in high-volume civil process environments.
- Knowledge of legal principles and terminology.
- Ability to work with databases and online technological platforms.
- Ability to be self-reliant and initiate communication with management.
- Excellent interpersonal, analytical, and detail-oriented skills.
- Ability to handle conflicting time demands and focus on task completion with minimal direction.
- Proficient with MS Office (Word, Outlook, Excel).
- Intermediate Excel skills: Pivot Tables, data sorting, basic formulas (e.g., days outstanding).
- Proficient command of the English language in both oral and written format.
- Ability to maintain confidentiality in a professional manner.
Skills
- MS Office (Word, Outlook, Excel)
- Intermediate Excel skills: Pivot Tables, data sorting, basic formulas
- PowerBI (preferred)
- Advanced Excel functions (preferred)
Experience Level
- Minimum two years of legal office experience
Education Level
- Paralegal Certificate or Paralegal Studies Degree
Benefits
- Impactful Work
- Rapid Deployment
- Growth Opportunities
- Collaborative Culture
About the Company
- Scott & Associates, PC is a well-established, multi-state legal recoveries firm.
- Since our founding in 2000, we’ve grown into a leading force in debt recovery, providing trusted and comprehensive legal solutions for financial institutions nationwide.
- Our teams are driven, collaborative, and committed to delivering results.