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About the Role
Manage the day-to-day operations of our London office while supporting the Executive Assistant with a range of administrative tasks. This role suits an experienced Administrator or Office Coordinator who is ready to take real ownership of the office and work closely with our senior team.
Responsibilities
- Provide administrative support to the Executive Assistant, including drafting correspondence, managing documents, taking meeting minutes and supporting a range of ad hoc administrative tasks.
- Book and coordinate travel for employees and contractors, including trains, flights and accommodation.
- Support the day-to-day running of the London office, ensuring colleagues have everything they need and office operations run efficiently.
- Manage office supplies and facilities, maintaining records, resolving issues and ensuring ISO-related facilities processes remain up to date.
- Prepare workspaces for new starters and deliver office inductions.
- Act as a point of contact for internal and external stakeholders, building relationships and ensuring effective communication.
- Ensure meeting rooms are organised and ready for meetings, including arranging refreshments.
- Welcome visitors to the office and help create a friendly, professional experience.
- Answer incoming calls and respond to enquiries, ensuring they are directed appropriately and resolved efficiently.
Requirements
- Previous experience in office management, office coordination, facilities administration or a similar administrative role.
- Strong organisational skills, with the ability to prioritise effectively and manage multiple tasks at once.
- A proactive approach and the ability to find practical solutions.
- Experience taking accurate meeting minutes.
- Excellent communication skills and confidence working with a variety of stakeholders.
- Good working knowledge of Microsoft Office.
- The ability to remain calm and organised when working in a busy environment.
- A positive, "no job too small" attitude and a willingness to get stuck in where needed.
- A friendly, approachable personality, with a real interest in supporting colleagues and being part of a team.
Skills
- Office management
- Office coordination
- Facilities administration
- Administrative support
- Drafting correspondence
- Document management
- Meeting minutes
- Travel booking
- Office operations
- Facilities management
- Stakeholder communication
- Microsoft Office
Location
- London
Work Type
- Full-time
Experience Level
- Experienced Administrator or Office Coordinator
About the Company
- PGI is a global consultancy that helps organisations build digital resilience.
- We deploy our people to implement solutions on behalf of clients or to support them in developing their own capabilities.
- Our vision is a world resilient to digital threats and online harm.
- Our clients include some of the most well-known global brands, national governments, and innovative growing businesses.
- We operate in an exciting, fast-growing sector that bears increasing relevance and importance to nation-states, corporates, universities, and NGOs.
Equal Opportunity
- As a British company which operates internationally, we draw strength from the diversity of our people.
- By hiring and cultivating a diverse, equitable and inclusive workforce, we can uphold values that enable every member of the team to thrive, while delivering novel solutions to novel problems.
- Every individual has different requirements, so we are committed to implementing reasonable adjustments to mitigate physical and non-physical barriers in the workplace.
- We strive to make the recruitment process as accessible as possible, but if you have any questions or concerns, please get in touch.