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About the Role
Brookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined. Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.
Responsibilities
- Greet and welcome all internal and external visitors and direct them to meeting rooms.
- Assist guests with coats, luggage, refreshments, and wireless networks.
- Address and resolve inquiries from internal and/or external clients.
- Process incoming emails from staff promptly and courteously.
- Coordinate proactively with staff regarding visitors, meetings, and meeting requests, considering boardroom availability.
- Maintain a well-kept reception area and office.
- Proactively resolve and manage meeting room conflicts.
- Collaborate with the Facilities Operations Team for conference room bookings and configurations.
- Work with the Conference Services Team on scheduled and impromptu meeting requests.
- Support the Office Services team with various administrative submissions.
- Maintain the Office Services information system and resources accurately and timely.
- Update tracking lists and statistics using Word, Excel, and PowerPoint.
- Assist in maintaining the Intranet with accurate information.
- Provide backup support for invoices, mail services, and report binding.
- Co-manage building security passcards for internal and external clients.
- Assist with coordinating team events.
- Perform other duties as assigned.
Requirements
- Minimum 5 years of experience as a corporate receptionist or senior administrative support role in a busy corporate environment.
- Experience handling multiple requests, managing telephone lines, and conference room bookings.
- Excellent verbal and written communication skills.
- Strong attention to detail and accuracy.
- Strong interpersonal and communication skills.
- Polished, high-end demeanor, demonstrating tact, diplomacy, composure, and discretion.
- High degree of professionalism with a strong work ethic and a 'will do anything' attitude, flexible to support requests outside of the job scope.
- Demonstrates superior self-organization and prioritization of responsibilities and assignments.
- Strong team player who works well with others by sharing responsibilities productively.
- Proficient user of Microsoft Office tools and Microsoft Outlook.
- Utilizes problem-solving skills in a deliberate and well-considered manner to resolve issues.
Skills
- Microsoft Office
- Microsoft Outlook
- Communication skills
- Interpersonal skills
- Problem-solving skills
- Organization skills
- Prioritization skills
Location
- Brookfield Place - 181 Bay Street
Work Type
- Full-time
Experience Level
- Minimum 5 years
Education Level
- Post-Secondary Education
About the Company
- Brookfield has a unique and dynamic culture.
- Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.
Equal Opportunity
- Brookfield is committed to maintaining a Positive Work Environment that is safe and respectful.
- We do not tolerate workplace discrimination, violence or harassment.
- We are proud to be an Equal Opportunity Employer and make employment decisions based on qualifications, merit and business needs, without regard to any characteristic protected by applicable law.
- Applicant information is collected and handled in accordance with our Applicant Privacy Notice.