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About the Role
Provide essential administrative support to non-executive employees, small teams, or departments, ensuring smooth operations and efficient workflows. Utilize various business software applications to prepare correspondence, reports, presentations, agendas, and meeting minutes, while also editing, proofreading, and formatting documents to maintain high-quality production standards.
Responsibilities
- Manage Accounts Payables in coordination with accounting, finance, AP, and vendors, processing requisitions and invoices promptly through electronic control (SAP) and other necessary systems.
- Orchestrate purchase orders, service entries, contracts, and capital project submissions within the company’s systems.
- Reconcile, allocate, and track charges for timely payments while maintaining positive relationships with suppliers and preferred vendors.
- Organize and coordinate special events, meetings, conferences, tours, training sessions, and customer trips, including managing the RSVP process and tracking responses.
- Take accountability for organizing travel and event logistics by developing itineraries and agendas, scheduling air travel, booking transportation, and arranging lodging, catering, venue reservations, and equipment rentals.
- Manage the onboarding and offboarding processes for full-time and contract employees, as outlined in HR, IT, and Fleet procedures.
- Handle day-to-day office duties such as answering calls, emails, and other correspondence, shipping and receiving packages, managing office inventory, and addressing IT-related issues.
- Collaborate with the landlord on the upkeep requirements of the facility and common areas.
- Coordinate with global security to maintain the site’s security systems, including access cards, audits, inspections, and maintenance activities.
- Review site documentation (SOPs, work instructions, etc.) and make necessary corrections.
- Ensure all activities/events are conducted in a safe and environmentally responsible manner, in accordance with Bayer Safety, compliance and Sustainability Policies.
Requirements
- Minimum Grade 12 high school diploma with 5 years of related administrative experience.
- Minimum 1-year certificate in office administration or a related discipline with 3 years of related administrative experience.
- Minimum 2-year diploma in office administration or a related discipline with 1 year of related experience.
- Advanced proficiency in computer applications, including Word, Excel, PowerPoint, Outlook, SharePoint, and OneNote, at a level that facilitates efficient workflow.
- Strong interpersonal and English communication skills.
- Exceptional attention to detail and meticulous organizational skills.
Skills
- SAP
- CRM
- Concur
Location
- Canada : Alberta : Calgary
- Canada : Alberta : Camrose
- Canada : Alberta : Edmonton
- Canada : Alberta : Grande Prairie
- Canada : Alberta : Leduc
- Canada : Alberta : Lethbridge
- Canada : Alberta : Medicine Hat
- Canada : Alberta : Olds
- Canada : Alberta : Peace River
- Canada : Alberta : Red Deer
- Canada : British Columbia : Abbotsford
- Canada : British Columbia : Chilliwack
- Canada : British Columbia : Cranbrook
- Canada : British Columbia : Kamloops
- Canada : British Columbia : Vancouver
- Canada : Manitoba : Carman
- Canada : Manitoba : Headingley
- Canada : Manitoba : Winnipeg
- Canada : Ontario : Guelph
- Canada : Ontario : Kingston
- Canada : Ontario : Mississauga
- Canada : Ontario : Ottawa
- Canada : Ontario : Toronto
- Canada : Quebec : Montreal
- Canada : Quebec : Quebec City
- Canada : Quebec : Sherbrooke
- Canada : Saskatchewan : Regina
- Canada : Saskatchewan : Saskatoon
- Canada : Saskatchewan : Tillsonburg
- Canada : Saskatchewan : Yorkton
Work Type
- Home-based
- Contract
- Hybrid
Experience Level
- 5 years of related administrative experience
- 3 years of related administrative experience
- 1 year of related experience
Education Level
- Grade 12 high school diploma
- 1-year certificate in office administration or a related discipline
- 2-year diploma in office administration or a related discipline
Salary/Compensations
- $59,120 - $88,680
- $63,800 - $95,700
Benefits
- Competitive compensation and rewards package
- Collaborative, diverse and inclusive culture
- Career development and global opportunities
- Work-life flexibility programs such as flex hours, employee discounts, volunteer days, wellness, and other employee offerings
- Insured benefits such as health care, vision, dental, disability, and contributory retirement savings plans
- Opportunity to earn additional performance-based compensation
About the Company
- At Bayer we’re visionaries, driven to solve the world’s toughest challenges and striving for a world where ,Health for all, Hunger for none’ is no longer a dream, but a real possibility.
- We’re doing it with energy, curiosity and sheer dedication, always learning from unique perspectives of those around us, expanding our thinking, growing our capabilities and redefining ‘impossible’.
- If you’re hungry to build a varied and meaningful career in a community of brilliant and diverse minds to make a real difference, there’s only one choice.
- Bayer is committed to fostering, cultivating and preserving a culture of Inclusion and Diversity.
- We embrace and encourage our employees’ differences and believe that our people are our most valuable asset.
- The collective sum of individual life experiences, knowledge, innovation, self-expression, unique capabilities that our employees invest in their work represents our culture, reputation, and Bayer’s values and purpose.
Equal Opportunity
- Bayer is committed to fostering, cultivating and preserving a culture of Inclusion and Diversity.
- We embrace and encourage our employees’ differences and believe that our people are our most valuable asset.
- The collective sum of individual life experiences, knowledge, innovation, self-expression, unique capabilities that our employees invest in their work represents our culture, reputation, and Bayer’s values and purpose.