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About the Role
The Project Expeditor ensures materials, equipment, services, and documentation are procured and delivered on time, within budget, and to quality standards. This role is crucial for minimizing delays, managing supplier performance, and safeguarding project profitability and customer satisfaction by acting as a key liaison between various internal and external stakeholders.
Responsibilities
- Review and analyze production, procurement, and manufacturing schedules daily to track project orders against deadlines.
- Generate and review outstanding ERP order reports weekly to monitor contract items, raw stock, and consumables.
- Update procurement tracking registers and expediting schedules, closing out fulfilled orders.
- Issue RFQs and evaluate supplier quotations against BOMs, technical specifications, quality standards, lead times, and commercial viability.
- Conduct supplier capability and delivery assessments and initiate corrective actions for underperforming vendors.
- Actively expedite critical path materials, equipment, fabricated components, and outsourced services through direct communication with vendors.
- Track key supplier milestones including manufacturing, inspection, testing, dispatch, and transit.
- Identify, report, and escalate supply chain, manufacturing, or logistics risks early, collaborating on recovery plans.
- Participate in daily/weekly production and project meetings to provide updates on procurement status, material availability, and supply chain risks.
- Work closely with Workshop, Manufacturing, Logistics, Stores, Quality, and Engineering teams to manage material availability and resolve queries.
- Manage queries regarding procurement impacts and provide advance notice of delivery deviations.
- Verify required documentation prior to order closeout and payment processing.
- Ensure delivered goods and services comply with technical specifications, quality standards, and customer specifications.
- Coordinate freight, customs/logistics, and site delivery arrangements.
- Adhere to Environmental, Health, and Safety (EHS) standards and promote a safety culture.
- Ensure compliance with corporate governance, procurement policies, delegated authority limits, SOX internal controls, and ERP system workflows.
- Support internal and external quality, operational, and financial audits.
Requirements
- Minimum 3 years’ experience in a project, procurement, expediting, production planning or supply chain environment.
- Experience within heavy engineering, manufacturing, mining, power generation, oil & gas, infrastructure or industrial projects.
- Strong understanding of procurement, fabrication, manufacturing and industrial logistics processes.
- Proven ability to read and interpret project schedules, manufacturing plans, production schedules Gantt charts, and Bills of Materials.
Skills
- Proficiency in Microsoft Office Suite (advanced proficiency in Excel).
Experience Level
- Minimum 3 years’ experience
Education Level
- Certificate, Diploma, Trade Qualification, Technical Qualification or equivalent practical experience in Engineering, Manufacturing, Construction, Procurement, Supply Chain or Project Management.