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About the Role
Keep operations running smoothly across programs, contracts, and internal systems by ensuring customer promises align with internal tracking, improving information flow, and strengthening business processes. This role reports to the CEO and collaborates with PMO, Engineering, HR, and Procurement.
Responsibilities
- Track program status, hours, and risks with PMO.
- Review purchase orders against contracts and resolve mismatches with customers.
- Maintain current contract documentation and change tracking.
- Assist in resolving customer issues related to delivery or documentation.
- Improve the utilization of SharePoint, Monday.com, Teams, and other tools.
- Support the rollout of new systems, including payroll vendors, HR tools, and document management.
- Standardize processes to accommodate company growth.
- Ensure timely delivery of information to relevant personnel.
- Provide the CEO with clear operational updates and early risk flagging.
- Maintain consistency in timekeeping and documentation.
- Coordinate activities across PMO, Engineering, HR, and Procurement.
- Oversee billing accuracy and project profitability, ensuring correct bill rates and margins.
- Coordinate with the bookkeeper on accounts payable/receivable, reviewing and flagging issues.
Requirements
- Bachelor's degree in Business or a related field, or equivalent experience.
- 4+ years of experience in operations, program coordination, or contract administration.
- Ability to interpret contracts and purchase orders.
- Strong organizational skills and follow-through.
- Clear communication skills across teams and with customers.
- Comfort in building structure and process within a growing company.
- Proficiency with SharePoint, Excel, and Teams.
- Aerospace or project-based engineering environment experience (preferred).
- Background check required.
- Must be authorized to work in the United States.
- U.S. person eligibility may be required for projects subject to U.S. export control laws (ITAR/EAR).
Skills
- SharePoint
- Excel
- Teams
- Monday.com
Location
- Portland, OR
Work Type
- Hybrid
- On-site (4 days per week)
Experience Level
- 4+ years
Education Level
- Bachelor's degree in Business or related field, or equivalent experience
Salary/Compensations
- $105K to $135K
Benefits
- 100% employer-paid medical, dental, and vision insurance
- SIMPLE IRA retirement plan
- Paid vacation and PTO
- 8 paid holidays
About the Company
- Altitude Aerospace delivers engineering and certification solutions for commercial and VIP aircraft programs worldwide.
- Holds FAA DER, EASA DOA, and TCCA DAO approvals.
- Supports customers from concept through certification and in-service.
- Has a 150+ person team across the US, Canada, and France.
- Works on programs for major OEMs and completion centers globally.
Equal Opportunity
- Altitude Aerospace is an equal opportunity employer.