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About the Role

This role provides essential administrative and operational support to department leadership and team members, ensuring smooth daily operations and efficient project execution within a dynamic global environment.

Responsibilities

Provide day-to-day administrative support to department leadership and team members.
Coordinate internal communications, meetings, and departmental activities.
Maintain departmental documentation, tracking systems, and operational records.
Assist with preparation of reports, presentations, and business materials.
Coordinate domestic and international shipments of equipment and materials.
Track inventory, assets, and equipment assignments.
Support inventory audits and asset management activities.
Work with external vendors and logistics providers to ensure timely delivery of materials and equipment.
Support purchasing activities and vendor engagement processes.
Assist with purchase requests, invoice processing, and expense tracking.
Monitor departmental spending and support budget management activities.
Ensure compliance with company policies and financial procedures.
Organize internal /external team meetings, and team event.
Coordinate meeting logistics, agendas, and follow-up actions.
Support company events, leadership visits, and off-site activities.
Track action items and help ensure timely execution.
Support cross-functional projects by tracking schedules, deliverables, and dependencies.
Facilitate communication between stakeholders.
Assist with project reporting and status updates.
Maintain project documentation and records.
Identify opportunities to improve operational efficiency and business processes.
Develop and maintain standard operating procedures and best practices.
Leverage automation and productivity tools to streamline administrative tasks.

Requirements

Associate's or Bachelor's degree, or equivalent practical experience.
4+ years of experience in administrative support, operations coordination, project coordination, or related roles.
Strong organizational and multitasking skills.
Excellent written and verbal communication skills in Japanese.
Proficiency in Microsoft Office applications, including Outlook, Excel, PowerPoint, and Teams.
Ability to manage multiple priorities in a fast-paced environment.
Strong attention to detail and problem-solving skills.
Bachelor's degree.
Associate's degree and 2+ years of Department Support Assistant or related work experience.
High School Diploma or equivalent and 4+ years of Department Support Assistant or related work experience.
Works independently with minimal supervision.
Provides supervision/guidance to other team members.
Decision-making may affect work beyond immediate work group.
Requires verbal and written communication skills to convey complex information.
Tasks do not have defined steps; planning, problem-solving, and prioritization must occur to complete the tasks effectively.

Skills

Japanese communication
Microsoft Office Suite (Outlook, Excel, PowerPoint, Teams)
Organizational skills
Multitasking skills
Attention to detail
Problem-solving skills
Business-level English communication
Procurement
Logistics
Inventory management
Vendor coordination
Project management tools
Business reporting
AI-powered productivity and automation tools
Customer service
Interpersonal skills
Collaboration skills
Service-oriented mindset
Continuous improvement focus

Location

Qualcomm CDMA Technologies, Y.K.

Work Type

Full-time

Experience Level

4+ years of experience in administrative support, operations coordination, project coordination, or related roles.
2+ years of Department Support Assistant or related work experience.
4+ years of Department Support Assistant or related work experience.
1+ year of work experience in a role requiring interaction with senior leadership (e.g., Sr Director level and above).
2+ years of experience working in a large matrixed organization.
2+ years in a leadership role with or without direct reports.

Education Level

Associate's degree
Bachelor's degree
High School Diploma or equivalent
Bachelor's degree in Business Administration/Management or related field.

About the Company

Qualcomm is an equal opportunity employer.
Qualcomm expects its employees to abide by all applicable policies and procedures, including but not limited to security and other requirements regarding protection of Company confidential information and other confidential and/or proprietary information, to the extent those requirements are permissible under applicable law.

Equal Opportunity

Qualcomm is an equal opportunity employer.
If you are an individual with a disability and need an accommodation during the application/hiring process, rest assured that Qualcomm is committed to providing an accessible process.
You may e-mail disability-accomodations@qualcomm.com or call Qualcomm's toll-free number found here.
Upon request, Qualcomm will provide reasonable accommodations to support individuals with disabilities to be able participate in the hiring process.
Qualcomm is also committed to making our workplace accessible for individuals with disabilities.