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About the Role

The Procurement Coordinator is responsible for supporting the growing portfolio, aiding in the standardization of vendor management and contract support for all Amica Senior Lifestyles operating residences. This includes maintaining vendor relationships and escalations by residence, vendor reviews, and contract lifecycle coordination.

Responsibilities

Track contract milestones, vendor requirements, service commitments, and outstanding actions, escalating risks or issues to the appropriate Team Members when needed.
Prepare vendor and contract reports, dashboards, status updates, and other business documentation while ensuring the accuracy and integrity of data.
Support day-to-day communication with vendors and internal stakeholders, including coordinating meetings, maintaining action logs, and following up on open items.
Assist with vendor performance reviews, issue tracking, service inquiries, and the collection of information required to support business and operational needs.
Work closely with operations, and other stakeholders to help resolve vendor and contract-related questions in a timely and professional manner.
Develop knowledge of contract lifecycle management, vendor governance and procurement policies.
Support sourcing initiatives, vendor evaluations, contract implementations, compliance reviews, renewal planning, and other procurement or strategic projects.
Identify opportunities to improve vendor and contract processes, documentation, reporting, and system workflows while supporting procurement program objectives.
Perform a procurement function for any contract renewals, reviews, negotiations along with RFP rollout (where applicable).
Support the Operations team on vendor escalations, and work along side consultants and vendors to support any issues that arise.
Perform and track vendor business reviews and facilitate surveys to retain input from on site staff.
Monitor online escalation portal, to provide response and updates on any issues with regarding procurement and contracts.
Establish reporting on vendor performance to date, work with IT to provide Power BI dashboarding (as needed).

Requirements

College diploma or university degree in Business Administration, Supply Chain Management, Procurement, Commerce, Legal Administration, or a related field.
2-3 years of experience in vendor management, contract administration, procurement, supply chain, business administration, or a related business environment.
Experience supporting contract lifecycle activities, vendor onboarding, supplier management, procurement processes, or contract documentation is preferred.
Proficiency in Microsoft 365, particularly Excel, Word, PowerPoint, Outlook, Teams, and SharePoint; experience with ContractSafe, or other business applications is an asset.
Experience in similar industry (e.g., senior living, healthcare, real estate, hospitality)

Skills

Strong analytical and problem-solving skills with excellent attention to detail and a working knowledge of contract and vendor management practices.
Excellent written and verbal communication skills, with the ability to build effective working relationships with vendors and internal stakeholders.
Demonstrated ability to learn new technologies and processes, take initiative, and work effectively both independently and as part of a collaborative team.
Strong verbal and written, communication skills.
High degree of professionalism, accountability, integrity, and sound judgment when handling confidential business information.
Strong organizational and time management skills with the ability to manage multiple priorities in a fast-paced environment.

Location

Downtown Toronto

Work Type

Full-Time
Hybrid work model, in office 3 times a week

Experience Level

2-3 years of experience

Education Level

College diploma or university degree in Business Administration, Supply Chain Management, Procurement, Commerce, Legal Administration, or a related field.

Salary/Compensations

$51,000-63,000

Benefits

Comprehensive health, dental, and vision coverage
Retirement plan contributions
Disability
Employee wellness programs
Generous annual vacation entitlement
RRSP matching

About the Company

Amica is setting a new standard for senior living in Canada by combining unparalleled premium hospitality and amenities with expert care and support to deliver a personalized senior living experience.
Committed to enriching the lives of seniors now and as their needs change, Amica offers Independent Living (IL), Assisted Living (AL) and Memory Care (MC) lifestyle options.
Established in 1996, the company operates over 33 residences in British Columbia, and Ontario, with plans to continue expansion in select markets.

Equal Opportunity

A diverse and inclusive environment where individual differences are celebrated, and you’re encouraged to be your best self.
Collaborative environment where we work together to succeed as a team.
Learning and development opportunities to help you grow.
We are actively seeking applicants from all religions and ethnicities, LGBTQ2s+, Black, Indigenous, racialized people, and persons with disabilities and encourage people from all backgrounds to apply for our positions.
Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted.