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About the Role
The Reconciliations Administrator is responsible for completing reconciliations and reporting by prescribed internal and regulatory deadlines for multiple lines of business. These reconciliations cover control accounts, mutual fund positions, GIC’s, pool funds, bank accounts and any other products as required. The admin needs to identify all exceptions, review and work with the appropriate teams internally and/or externally to resolve them. The admin needs to have excellent verbal and written communication skills as they will interact with multiple internal departments as well as Fund Companies, GIC Issuers, Portfolio Managers, Credit Unions and Bank providers.
Responsibilities
- Complete reconciliations required internally and by regulatory bodies (CIRO)
- Liaise with appropriate internal and external departments to rectify any outages between the firm and the fund companies
- Gain an understanding of the regulatory requirements that these tasks satisfy
- Ensure all unit exceptions are resolved by reporting deadlines
- Ensure non-financial discrepancies are updated
- Provide support for dealer rep maintenance functions
- Complete all bank reconciliations in relation to Operating and Trust/Client related bank accounts. Review all exceptions and follow up with the banking group and/or the bank providers to resolve in a timely manner
- Ensure Credit Unions complete their bank reconciliations monthly. Follow up directly with the Credit Unions on any outages
- Assist with any inquiries to the team regarding account positions
- Assist with the setup of new reconciliations as products come onboard
- Maintain the procedures manual and continually review the process to find opportunities for ongoing improvements
- Assist with any internal or external audit inquiries in relation to reconciliations
Requirements
- 1 year related financial industry work experience
- Knowledge of current operational procedures governing the mutual fund and security industry
- Extremely detail oriented and accurate
- Excellent problem-solving skills to perform analysis of the exception issues and determine solutions
- Demonstrates the ability to work calmly and effectively in a fast-paced environment
- Flexible to meet changing needs and manage deadlines
- Excellent time management and organizational skills to meet time constraints
- Fluent communication skills in English are required
Skills
- Excellent verbal and written communication skills
- Intermediate computer skills
- Advanced skills in Excel
- Advanced skills in Access
- Experience using Dataphile is an asset
- Experience using FundCom is an asset
- Bilingual skills in French are an asset
Location
- Toronto
- Vancouver
- Montreal
Work Type
- 12 months
Experience Level
- 1 year related financial industry work experience
Education Level
- Post-Secondary education
- Degree in Business Admin or Finance is an asset
- IFIC designation is an asset
- CSC designation is an asset
Salary/Compensations
- $46,000 - $55,000 CAD annually
Benefits
- Excellent health, dental and insurance benefits
- Generous vacation time
- Fitness benefit
- Parental leave top-up options
- Matching contributions to our retirement program
- Commitment to the continuous improvement of our staff through learning & development
- Education assistance program
About the Company
- Aviso is a leading wealth management and investment services provider for the Canadian financial industry, with approximately $145 billion in total assets under administration and management, and over 1,000 employees.
- We’re building a comprehensive, technology-enabled, client-centric wealth services ecosystem.
- Our clients include our partners, advisors, and investors.
- We’re a trusted partner for nearly all credit unions across Canada, in addition to a wide range of portfolio managers, investment dealers, insurance and trust companies, and introducing brokers.
- Our partners depend on Aviso for specific solutions that give them a competitive edge in a rapidly evolving, highly competitive industry.
- Our investment dealer and mutual fund dealer and our insurance services support thousands of investment advisors.
- Our asset manager, NEI Investments, specializes in investing responsibly.
- Our online brokerage, Qtrade Direct Investing®, empowers self-directed investors, and our fully automated investing service, Qtrade Guided Portfolios®, serves investors who prefer a hands-off approach.
- Aviso Correspondent Partners provides custodial and carrying broker services to a wide range of firms.
- We have offices in Toronto, Vancouver, and Montreal.
- Aviso is backed by the collective strength of our owners: the credit union Centrals, Co-operators/CUMIS, and Desjardins.
- We’re proud to power businesses that empower investors.
- A career with Aviso means being part of a group of talented, energetic professionals who live their values every day, and belonging to an organization dedicated to your success and career development.
- If you’re looking for interesting and challenging work, at a company committed to its people, apply to join our team.
Equal Opportunity
- Aviso welcomes and encourages applications from all qualified individuals including persons with disabilities. If you require an accommodation, we will work with you to meet your needs in all stages of the hiring process.