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About the Role

The Executive Assistant role focuses on providing professional, proactive support to the Berlin Office Leader and the Digital Sales Leader. This position creates structure, transparency, and accountability in complex management processes, coordinates key stakeholders, and ensures high-quality preparation and follow-up for decisions, meetings, and communications. The role also involves coordinating aspects of the Berlin site in collaboration with facility management and internal HPE functions.

Responsibilities

Organize, coordinate, and continuously improve office operations, processes, and local working methods in alignment with ISS, Design Offices, and relevant HPE functions.
Serve as a central point of contact for employees, guests, suppliers, ISS Facility Management, Workplace Services, and other local stakeholders, managing inquiries and follow-ups.
Coordinate office services not covered by ISS or Design Offices, including mail handling, visitor reception, office supplies, inventory management, and local purchasing within budget.
Collaborate with accounting, purchasing, and procurement, including SAP Ariba, invoice tracking, supplier management, and coordinating with ISS on agreed services.
Support onboarding, offboarding, and workplace processes, as well as local communication and site-specific initiatives.
Plan and accompany local events, leadership meetings, client visits, and employee engagement activities.
Actively contribute to shaping a vibrant Berlin site that embodies HPE's office and sales culture and hybrid work practices.
Provide administrative and organizational support to the Digital Sales Leader Berlin and local digital sales leadership activities.
Coordinate team meetings, business reviews, client and partner appointments, travel arrangements, agendas, and preparation/follow-up.
Establish and maintain reliable tracking of actions and decisions for leadership and business review formats, proactively following up on responsibilities, deadlines, and escalating blockers.
Ensure professional communication and information flow between leadership, employees, and relevant stakeholders.
Assist with presentations, PowerPoint materials, local initiatives, and organizational priorities of the Digital Sales organization.
Utilize modern digital and AI-powered work methods for preparing briefings, agendas, summaries, presentations, and follow-ups.
Manage complex calendars, travel, and stakeholder interactions for a leadership role with responsibilities in the Berlin office and Central Europe.
Coordinate regional leadership meetings, strategic workshops, client visits, and cross-functional alignments.
Prepare and ensure the quality of management documents, presentations, follow-ups, and communication formats.
Provide confidential, proactive, and precise support on business-critical issues, priorities, and escalations.

Requirements

Completed vocational training, university degree, or equivalent qualification.
Initial experience in one or more relevant areas such as office management, assistant roles, front office, event management, or administrative coordination.
Willingness to learn, organizational talent, and service orientation are crucial.
Very good written and spoken German and English skills.
Experience with MS Office, particularly Outlook, Excel, and PowerPoint.
Knowledge of procurement processes or SAP Ariba is advantageous.
Good time management and a structured approach to work.
Willingness to align on priorities.
Friendly and clear communication style.
Reliable handling of confidential information.
Enjoyment of collaboration with diverse internal and external partners.
Proactive, positive, and professional work approach with a commitment to creating a pleasant, efficient, and secure work environment.

Skills

MS Office
Outlook
Excel
PowerPoint
SAP Ariba
Time Management
Organizational Skills
Communication Skills
Interpersonal Skills
Proactive Work Ethic
Service Orientation

Location

Berlin

Work Type

Onsite

Experience Level

Core

Education Level

Vocational Training
University Degree
Equivalent Qualification

Benefits

Structured, multi-week onboarding with gradual task handover
Continuous training and development opportunities
Clear points of contact and regular prioritization meetings
Opportunity to take on responsibility at a realistic pace
Build a strong network in the IT industry with clients, partners, and colleagues
Diverse, dynamic work environment in a centrally located Berlin office
Attractive compensation and HPE Benefits, including vacation policies, wellbeing offerings, and other local additional benefits
Comprehensive suite of benefits supporting physical, financial, and emotional wellbeing
Investment in career development with specific programs for career goals
Unconditional inclusion and celebration of individual uniqueness
Flexibility to manage work and personal needs

About the Company

Hewlett Packard Enterprise is the global edge-to-cloud company advancing the way people live and work.
We help companies connect, protect, analyze, and act on their data and applications wherever they live, from edge to cloud, so they can turn insights into outcomes at the speed required to thrive in today’s complex world.
Our culture thrives on finding new and better ways to accelerate what’s next.
We know varied backgrounds are valued and succeed here.
We have the flexibility to manage our work and personal needs.
We make bold moves, together, and are a force for good.
Hewlett Packard Enterprise (HPE) is a leading technology company that supports customers in making their IT environments secure, efficient, and future-proof from edge to cloud.
Our culture is based on partnership, innovation, and clear responsibility for how we work together, treat people, and achieve business results.

Equal Opportunity

HPE is committed to creating an inclusive and accessible workplace and encourages applications from all qualified individuals, including those with disabilities.
HPE stands for equal opportunity and diversity.
Decisions are made based on qualifications, performance, and business needs.
Our goal is to be one global team that is representative of our customers, in an inclusive environment where we can continue to innovate and grow together.
HPE is an Equal Employment Opportunity/ Veterans/Disabled/LGBT employer.
We do not discriminate on the basis of race, gender, or any other protected category, and all decisions we make are made on the basis of qualifications, merit, and business need.
Hewlett Packard Enterprise is EEO Protected Veteran/ Individual with Disabilities.