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About the Role

This role owns the employee lifecycle from candidate interview scheduling through a new hire's first weeks. You will design the new hire experience, manage onboarding end-to-end, coordinate recruiting logistics, and help build team connection. You will also identify opportunities for AI tools and automation to improve efficiency and focus on high-impact, human-centric tasks.

Responsibilities

Design the first-day schedule and experience for every new hire.
Set up desks and equipment before day one.
Coordinate finance onboarding and office access.
Complete required onboarding steps accurately and on time.
Identify immigration and visa needs and route them appropriately.
Maintain and improve the onboarding system for a consistent first week.
Support offboarding processes, including equipment recovery and access removal.
Own interview scheduling across multiple open roles.
Book travel and host candidates for onsite interviews and work trials.
Keep candidates and hiring teams informed throughout the process.
Maintain Ashby as the single source of truth for candidate information.
Own scheduling timelines and SLAs, surfacing risks early.
Find smarter, faster ways to run the function, including automating repetitive work with AI tools.
Track open hiring and onboarding tasks and follow through on commitments.
Contribute to an in-person culture that builds connection.
Help plan and run team offsites.
Take on recruiting operations and sourcing projects as the function grows.

Requirements

2+ years in recruiting coordination, people operations, HR, or a similar high-volume coordination role.
Proactive coordination skills to manage multiple starts, owners, and deadlines.
Demonstrated care for the employee and candidate experience.
Comfort managing background checks, I-9 verification, employee records, and HRIS setup.
Ability to handle sensitive information with discretion.
Cross-functional follow-through to ensure ownership and issue resolution.
Process improvement instinct to identify and fix recurring gaps.
Highly skilled in tools like Google Calendar, Slack, and Notion.
Ability to handle high-volume work efficiently.
AI-native approach to work, using LLMs and automation.
Low ego, high ownership mentality.
Able to work in person in our San Francisco office.

Skills

Recruiting Coordination
People Operations
HR
Onboarding
Recruiting Logistics
Interview Scheduling
Candidate Experience
Employee Lifecycle Management
Process Improvement
AI Tools
Automation
Google Calendar
Slack
Notion
Ashby (bonus)

Location

San Francisco, CA
Remote

Work Type

In-person
Remote

Experience Level

2+ years

Salary/Compensations

$90,000–$120,000

Benefits

Equity
Professional development budget
Team off-sites and conferences

About the Company

Prime Intellect is building the open superintelligence stack, providing infrastructure for AI labs. Their platform, Lab, unifies compute, environments, evaluations, secure sandboxes, high-performance training, and deployment for post-training at frontier scale. They are building open frontier AI, including open-source models and the platform used to create them. The company has raised $150M in funding from prominent investors and individuals in the AI and tech space. They are looking for individuals to build at the intersection of frontier research, real infrastructure, and go-to-market strategy for a nascent category.