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About the Role
The Executive Assistant provides high-level administrative and operational support to the President, Heads of Business, and Chief Operating Officers within Financial Lines and Cyber. This role serves as a trusted partner in managing executive priorities, communications, meetings, travel, expenses, and business operations, exercising sound judgment, discretion, responsiveness, and strong organizational skills to help leaders operate efficiently.
Responsibilities
- Coordinate and maintain complex calendars, schedule internal and external meetings, identify conflicts, protect focus time, and proactively adjust schedules.
- Prepare agendas, meeting materials, executive presentations, leadership communications, briefing documents, and board-level materials.
- Coordinate logistics, capture decisions and action items, and track follow-up commitments.
- Serve as a professional point of contact for internal and external stakeholders, triage requests, draft and proofread correspondence.
- Support timely communication across the Financial Lines and Cyber businesses.
- Arrange domestic and international travel, prepare itineraries, and manage changes.
- Prepare and process expense reports and maintain accurate supporting documentation.
- Maintain files and records, support purchase, invoice, and vendor processes.
- Coordinate office needs, events, and leadership activities.
- Help streamline administrative practices across the supported Financial Lines and Cyber leaders.
- Assist the business with special projects, leadership meetings, employee and client events, data gathering, document organization, and other business priorities.
Requirements
- Ability to handle confidential and sensitive information with professionalism and discretion.
- Demonstrated ability to manage competing priorities, anticipate needs, and work independently with limited direction.
- Flexibility to adjust to changing schedules, urgent requests, and shifting business priorities.
- Ability to build effective working relationships across all levels of the organization and with external business partners.
Skills
- Advanced proficiency in Microsoft Outlook, Teams, Word, PowerPoint, and Excel.
- Strong calendar management skills.
- Strong meeting coordination skills.
- Strong travel planning skills.
- Strong expense administration skills.
- Strong document preparation skills.
- Excellent written communication skills.
- Excellent verbal communication skills.
- Attention to detail.
- Follow-through.
- Judgment.
- Strong organizational capabilities.
- Strong project coordination capabilities.
- Ability to track commitments, deadlines, and action items across multiple leaders.
Location
- USA
Work Type
- Full-time
Experience Level
- 5+ years of progressively responsible executive support experience, including supporting senior leaders.
- Experience supporting multiple executives in a corporate, insurance, financial services, or professional services environment.
Education Level
- Bachelor's degree
Salary/Compensations
- $36.00 - $50.00 per hour
Benefits
- Healthcare and Retirement Benefits
- Comprehensive medical, dental, and vision coverage
- 401(k) with a generous employer match and profit-sharing contribution
- Wellness incentive program
- Life and accidental death and dismemberment (AD&D) insurance
- Flexible spending programs
- Short-term and long-term disability plans
- Paid time off program
- Paid charitable leave
- Paid parental leave
- Tuition reimbursement program
- Personal insurance (auto/homeowners) discounts
About the Company
- MSIG USA is the US-based subsidiary of MS&AD Insurance Group Holdings, Inc., one of the world’s top P&C carriers and a global Class 15 insurer, with A+ ratings and a reach that spans 40+ countries and regions.
- Leveraging our 350-year heritage, MSIG USA brings the financial strength, expertise, and global footprint to offer commercial insurance solutions that address your business’s unique risks.
- It's an exciting time for our company and a great opportunity to join a financially sound and growing global insurance group!
Equal Opportunity
- It is the policy of MSIG USA to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law.
- In addition, MSIG USA will provide reasonable accommodations for qualified individuals with disabilities.