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About the Role
As Recruitment Administrator at JD Healthcare, you will provide accurate, efficient and well-organised recruitment administration support across our multi-site organisation. Working closely with the HR and Recruitment Team, you will be a key point of contact for candidates and hiring managers throughout the recruitment process — managing the ATS, coordinating interviews, supporting pre-employment checks and ensuring new starters have a smooth onboarding experience. This is an excellent opportunity for someone looking to develop a career in recruitment within a purpose-driven healthcare organisation.
Responsibilities
- Manage and update the Applicant Tracking System (ATS) daily, including posting adverts, managing candidate pipelines, and ensuring system accuracy.
- Communicate with candidates in a timely and professional manner, sending interview invitations and rejection notifications.
- Schedule interviews across multiple sites, coordinating with hiring managers and candidates.
- Coordinate pre-employment checks, including right to work, references, DBS, professional registration, and occupational health clearance.
- Prepare offer letters, contracts, and contractual change letters, and coordinate onboarding and induction arrangements.
- Support the recruitment team and hiring managers in maintaining accurate job descriptions.
- Provide general administrative support to the wider HR Team.
- Produce accurate recruitment data and reports, including vacancy tracking, time to hire, and pipeline metrics.
- Maintain accurate recruitment records and support internal audits and regulatory inspections.
- Keep recruitment templates, letters, and process guides up to date and suggest improvements for efficiency.
Requirements
- CIPD Level 3 or above.
- Previous experience in an administrative or coordination role (recruitment, HR, or similar).
- Hands-on experience using an Applicant Tracking System (ATS) or similar platform.
- Excellent attention to detail with a high level of accuracy.
- Strong organisational skills with the ability to manage multiple priorities and meet deadlines.
- Confident communicator with excellent written and verbal skills.
- Discreet and professional when handling sensitive and confidential information.
- Good IT skills including Microsoft Office (Word, Excel, and Outlook).
- Experience in healthcare, fertility, or another regulated sector (desirable).
- Understanding of pre-employment checks required in a regulated environment (desirable).
- Awareness of UK GDPR as it relates to recruitment data (desirable).
- Experience of producing recruitment reports and tracking metrics (desirable).
Skills
- Applicant Tracking System (ATS) management
- Candidate communication
- Interview coordination
- Pre-employment checks coordination
- Onboarding coordination
- HR support
- Reporting
- Compliance and audit support
- Continuous improvement
- Microsoft Office Suite (Word, Excel, Outlook)
Location
- United Kingdom
Work Type
- Full-time
Experience Level
- Entry-level
- Mid-level
Education Level
- CIPD Level 3 or above
Benefits
- 32 days annual leave including bank holidays
- Life assurance
- Pension plan
- Workplace Nursery Scheme
- MyGym discounts
- Staff treatment discounts
- EV Car Scheme
- Cycle2Work
- Perkbox benefits platform
- Health and wellness programmes
- Ongoing learning and development opportunities
About the Company
- JD Healthcare Group is one of the UK's leading fertility and reproductive healthcare providers, operating brands including London Women's Clinic, London Egg Bank, London Sperm Bank, KindIVF, Surrey Park Women's Clinic and Elective Egg Freezing across the United Kingdom.
- Since 1985, we have been supporting individuals and families through some of the most significant journeys of their lives — combining world-class clinical expertise with genuine human care.
- Everything we do is driven by a shared purpose: helping people build the families they dream of.
Equal Opportunity
- JD Healthcare is an Equal Opportunities employer.
- We are committed to diversity and inclusion and encourage applications from all backgrounds.