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About the Role
We are modernizing our stations and implementing new technical and visual standards. To ensure planning documents, permits, orders, invoices, and project documentation are processed completely and on time, we are looking for you to support a nationwide future project reliably in the background.
Responsibilities
- Compile the necessary planning documents for the stations and hand them over completely to our service providers.
- Receive building permits, file them in the digital archive, and ensure traceable documentation.
- Review the conditions from the building permits and communicate relevant requirements.
- Initiate the payment of official fees and track the respective processing status.
- Create orders for service providers and maintain the associated project data.
- Process incoming invoices, check the required information, forward invoices for payment release, and manage the invoicing process.
- Archive additional project documents, such as acceptance protocols, proofs, and technical documentation.
- Create technical reports, overviews, and regular reporting for the project team.
- Support with organizational inquiries and ensure administrative processes are reliably completed.
Requirements
- Completed commercial apprenticeship, e.g., as an office management clerk, industrial clerk, or comparable qualification.
- Initial experience in administrative tasks, project administration, order processing, or invoice processing is advantageous.
- Structured, careful, and reliable work style, maintaining an overview even with a large number of parallel processes.
- Enjoyment of administrative tasks, clear processes, and complete documentation.
- Good numerical understanding and a strong eye for detail.
- Independent work, prioritization, and consistent follow-up on open issues.
- Clear, binding, and service-oriented communication with internal departments, authorities, and external service providers.
- Team player attitude, supporting efficient and appreciative collaboration.
- Proficiency in Microsoft Office, especially Outlook, Word, and Excel.
- Openness to new digital processes and willingness to learn new systems.
- Experience with digital document filing or document management systems is ideal.
Skills
- Microsoft Office (Outlook, Word, Excel)
- Digital document filing
- Document management systems
- Communication
- Organization
- Attention to detail
- Prioritization
- Teamwork
Location
- Berlin
Work Type
- Full-time
- Temporary (2 years with option for extension)
Experience Level
- Entry-level (with advantageous prior experience)
Education Level
- Completed commercial apprenticeship or comparable qualification
Benefits
- Attractive remuneration and additional benefits according to current company regulations
- Up to 34 days of vacation
- Company pension plan
- Strong feedback culture
- JobRad (company bicycle leasing)
- Long-term account (Langzeitkonto)
- Sports and health offers
About the Company
- Circle K is part of the Canadian company Alimentation Couche-Tard, a global leader in convenience stores and mobility solutions.
- Operates approximately 1,200 gas stations in Germany.
- Aims to make customers' lives easier every day.
- Offers services and products at service stations for lingering, relaxing, enjoying, and shopping.
- Owns and operates gas stations in Germany under the TotalEnergies brand as a brand and supply agreement and TotalEnergies fuel contract dealer.
- Focuses on growth and helping customers and employees achieve their goals.
- Characterized by a culture of togetherness and mutual growth.